X2 Administrator: Safety & Sustainability
Motus Aftermarket Parts · Johannesburg, Gauteng
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- Motus Aftermarket Parts is seeking an organised, detail-oriented, and deadline-driven Administrator: Safety & Sustainability to support the Risk Office at Meadowview with the administration, consolidation, and reporting of safety, sustainability, and carbon-related information across the organisation.
- The successful candidate will be responsible for collecting, validating, consolidating, and analysing safety and sustainability data from branches, ensuring the accuracy, completeness, and integrity of reporting.
- The role requires close collaboration with branches and stakeholders to support reporting requirements, maintain accurate records, and contribute to audits, assessments, and continuous improvement initiatives.
Minimum Qualifications
Essential
- Relevant tertiary qualification.
- Degree or Diploma in Finance, Administration, or a related field.
Required Experience
A minimum of 1 year of relevant experience in
- Administrative support and coordination.
- Data consolidation, reporting, and analysis.
- Working with high-volume information and records.
- Microsoft Office applications, particularly advanced Excel.
- Billing systems and record management processes.
Required Skills & Competencies
- Strong numerical and analytical abilities.
- Advanced Microsoft Excel and spreadsheet skills.
- Excellent organisational and administrative skills.
- Exceptional attention to detail and data accuracy.
- Strong communication and stakeholder engagement skills.
- Ability to analyse, consolidate, and cross-reference large volumes of information.
- Strong time-management skills and the ability to meet deadlines.
- Ability to work under pressure and manage competing priorities.
- A proactive and solutions-driven approach.
Key Responsibilities
Administration
- Maintain branch contact listings and central registers.
- Ensure effective document control, storage, and retrieval of reporting records.
- Follow up on action items arising from meetings.
- Provide administrative and operational support to the Safety & Sustainability Management team.
Branch & Vehicle Events Management
- Monitor and track accidents, incidents, and vehicle-related events.
- Ensure event reporting complies with company policies and procedures.
- Assist branches with the submission of accurate information and supporting documentation.
- Follow up on outstanding reporting queries and event details.
Safety Management
Consolidate and maintain vehicle-related information, including
- Mileage readings
- Fuel consumption
- Traffic fines
- Incidents and accidents
- Maintain accurate fleet records and support the integrity of safety-related reporting.
Sustainability & Carbon Footprint Reporting
Gather, validate, consolidate, and report sustainability information, including:
- Carbon footprint data
- Emissions reporting
- Energy consumption
- Resource consumption
- Upload information to the organisation's online reporting systems.
- Cross-reference and verify reporting data to ensure consistency and accuracy.
- Support branches in meeting sustainability reporting requirements and best-practice standards.
Risk Management
- Assist with audit preparation and branch assessments.
- Record assessment findings and support corrective action planning.
- Contribute to maintaining accurate and reliable safety and sustainability records across the organisation.
Role Dimensions & Key Challenges
- This role operates in a fast-paced environment that requires strong attention to detail, effective coordination, and the ability to manage multiple priorities.
Key challenges include
- Meeting strict reporting deadlines and turnaround times.
- Managing large volumes of data from multiple branches.
- Ensuring data accuracy, completeness, and consistency.
- Coordinating information and resolving reporting queries with various stakeholders.
- Balancing operational priorities with reporting obligations.
Success in this role will be demonstrated through
- Accurate, complete, and timely safety and sustainability reporting.
- Reliable consolidation and validation of branch data.
- Effective resolution of reporting queries and discrepancies.
- Well-maintained records, registers, and supporting documentation.
- Consistent compliance with company policies, reporting requirements, and applicable standards.
- Strong support provided to branches and the Safety & Sustainability Management team.
- Successful delivery of reporting requirements within demanding reporting deadlines.
Closing Date 24 September 2026