Wedding Coordinator
Karen Tupper Recruitment · Witkoppies
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Start free — we apply for you →Responsibilities
• Respond promptly to wedding enquiries, providing detailed proposals and quotations, and ensuring efficient turnaround times. • Proactively follow up on all wedding enquiries to convert leads into confirmed bookings. • Maintain and update daily reports, including enquiry status, confirmed bookings, and client information on relevant systems. • Coordinate all aspects of wedding planning with clients, including timelines, décor, catering, and onsite activities. • Conduct site inspections and venue show-arounds for prospective wedding clients. • Build and maintain strong relationships with past clients to encourage referrals and repeat business. • Prepare detailed wedding function sheets, floor plans, and event briefs, ensuring clear communication with all internal departments and external suppliers. • Manage and update guest rooming lists, including allocations and amendments where required. • Assist with wedding product development and enhancement of packages and offerings. • Monitor and follow up on deposits and payments in line with contractual agreements. • Oversee wedding day coordination, ensuring seamless execution and a high standard of service delivery. Requirements:
- SA Citizen
- At least 2 years experience as Wedding Co-ordinator within a 4*/5* lodge
- Grade 12 / Matric qualification
- Hospitality management qualification preferential
- Strong administration and selling skills
- Well presented and professional in approach
- Detail orientated
- Able to work under pressure and take initiative
- Deadline driven
- Computer literate
- Able to be on site with guests on wedding days
- Deal with guests requests, requirements and complaints
- Live on site (suitable for single applicants only)