Warehouse Clerk

Vector Logistics · Gauteng

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Job Purpose

Key Responsibilities

Checking and dispatching

Adhere to checklist for the Truck and confirm:
Clean vehicle
Pre-cooling done
Temperature spec control
Checks picked stock against loaded stock for accuracy and correct any loaded variances / disparity
Dispatches stock items in an efficient, compliant and timely manner and dispatches stock from the warehouse including ensuring that they are not damaged, the cold chain has been maintained and that everything dispatched is accounted for on the loading document
Once the truck is confirmed as accurately loaded, closes the truck doors and seals the truck with a numbered seal which is recorded against a fleet number for the truck
Collates and handovers completed loading documents to the Billing Clerk
Records loading start / loading finish times to determine checking and loading rates and reports to the Shift Warehouse Controller any loading delays.
Record pallets dispatched on the truck.
Issue and receipt of stock and refrigerated / chiller stock management and rotation
Stock reconciliation and materials handling
Maintaining of ISO / HACCP health and safety and hygiene standards
Assisting of customers if necessary
Assign counters

Billing

Compile the documents and records from different sources such as sales receipts, purchase orders, shipping invoices, credit slips, and tax statements.
Calculate the invoice total and any discounts or special rates that apply
Prepare the bill and enter the amount into the accounting system
Ensure the amounts captured into the system correlate with the receipts.
Send the bills to customers electronically via e-mail.
Resolve billing-related issues for customers
Maintain copies of invoices for recordkeeping purposes.
Contact clients and customers to make sure their information is current and accurate
Issue credit memos.
Correct discrepancies and inaccurate bills
Complete ad hoc invoicing and reconciliations
Ensure customer invoices and related delivery documentation is available prior to vehicle departure.
Administer and implement all paperwork, delivery notes, invoices as per defined procedures and Group standards
Maintain timely input to SAP and ensure accurate transaction records
Check invoices ensuring compliance with VAT legislation.

Safety and security

Effective Teamwork and Self-Management
Always safeguard the stock in the warehouse against loss and damage
Comply with applicable company policies including health, safety, environment, risk and quality, including HACCP/ISO
Conduct housekeeping in accordance with standard operating procedures
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.

GRV Administration

Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes.
Receive ZGIT document and match to supplier delivery note POD and endorse POD once checked
Capture what has been physically received off the ZGIT / delivery note into SAP
Manage and address customer queries shorts or overs and raise NCA on SAP
Collate documentation and send it to administration PSD or collate and scan to support office

Information and Data Management

Accurately and regularly capture data into the information system to enable access to reliable data and reporting for analysis and decision making.
Scan inbound and outbound documents before the end of each shift
Upload invoices into SAP.
Run the daily report and share it at the end of each shift. Bay Management/Plan forge
Run Plan Forge/Bay Management reports and share them with the Supply Planning Team
Update the daily CHEP recon

Ad hoc Administration

File and safeguard records within area of responsibility.

Compile ad hoc spread sheets and reports

Weekly damage and drop stock reporting

Daily cycle count management

Compile a risk report, Power BI, Fresh recon reports, Warehouse Capacity report, Block stock QA, product recalls, RPO

Weekly & Monthly Cycle Counts

Safety and Security

Comply with applicable company policies including health, safety, environment, risk and quality, including HACCP/ISO
Conduct housekeeping within working area in accordance with standard operating procedures.

Teamwork and Self - Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritizing and self-development
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.

KPI's

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

Skills and Competencies

Effective written and verbal communication skills
Quick problem-solving skills
High level of honesty and integrity
Ability to work independently and as part of a team
Willingness to work shifts, overtime and public holidays as per operational requirements
Sober habits and reliability
Punctuality and attendance reliability
Ability to work under pressure
Knowledge of SAFETY rules and HACCP principles