Warehouse Clerk

Reference: Dur000561-Quant-1

Our prospection chemical blending and distribution company requires a Warehouse Clerk who will be responsible for providing strong administrative and operational support within the warehouse while assisting and mentoring the warehouse team. The role acts as a key link between the warehouse staff, suppliers, drivers, finance, and management. Duties & Responsibilities

Key Responsibilities

Warehouse Administration

• Process and maintain accurate warehouse documentation.

• Capture goods received, stock movements, transfers, returns, and dispatches on the relevant systems.

• File and maintain delivery notes, invoices, purchase orders, GRNs, picking slips, and other warehouse records.

• Ensure all paperwork is completed accurately and submitted on time.

• Assist with preparing daily, weekly, and monthly warehouse reports.

• Maintain organised electronic and physical filing systems.

• Follow up on outstanding documentation and discrepancies.

Invoices & Financial Administration

• Receive and check supplier invoices against purchase orders, delivery notes, and goods received.

• Verify quantities, pricing, product descriptions, and supporting documentation before invoices are submitted for processing.

• Identify discrepancies between invoices and goods received and follow up with the relevant supplier or department.

• Ensure invoices are properly authorised and routed to the appropriate person or department.

• Maintain accurate records of outstanding invoices and supporting documentation.

• Assist with resolving invoice queries and supplier account discrepancies.

• Ensure that no stock receipt or invoice is overlooked due to incomplete paperwork.

Stock Control

• Monitor stock movements and maintain accurate inventory records.

• Assist with regular stock counts and investigate variances.

• Check that stock received matches the relevant documentation.

• Report shortages, excesses, damages, incorrect deliveries, and stock discrepancies.

• Assist with maintaining correct stock locations and warehouse labelling.

• Ensure that stock is properly controlled and that warehouse procedures are followed.

Backing Up the Warehouse Team

• Provide support during busy periods, staff shortages, leave, or unexpected operational demands.

• Ensure that essential warehouse functions continue when the Warehouse Supervisor is unavailable.

• Help coordinate priorities and allocate tasks where appropriate.

• Escalate serious issues, disciplinary matters, or decisions outside the role's authority to management.

Health, Safety & Housekeeping

• Ensure warehouse safety procedures are followed.

• Report hazards, damaged equipment, accidents, and near misses.

• Maintain good housekeeping and ensure work areas remain clean and organised.

• Ensure staff use the required PPE and follow safe working practices.

• Promote a positive safety culture within the warehouse.