Warehouse Administrator

Introduction

Our client, a growing player in the liquor import, export, and distribution industry, is seeking a highly organized and detail-oriented Warehouse Administrator to join their team. This role requires a proactive professional who can effectively manage warehouse administration, stock control, import and export documentation, financial administration, and stakeholder communication within a fast-paced environment.

The successful candidate will play a key role in supporting daily operations while liaising with suppliers, customers, customs officials, international partners, and internal departments to ensure smooth business operations.

Duties & Responsibilities

Key Responsibilities

Warehouse & Stock Administration

• Maintain accurate inventory records and oversee stock management processes.

• Monitor stock movement, reconciliation, and reporting to ensure inventory accuracy.

• Assist with warehouse administration and audit requirements.

• Support operational compliance and record-keeping procedures.

Import & Export Coordination

• Prepare, process, and manage import and export documentation.

• Liaise with customs officials, freight forwarders, suppliers, and clients regarding shipments

• Ensure all documentation complies with local and international trade regulations.

• Monitor shipment timelines and proactively resolve logistical challenges.

Financial Administration

• Manage debtor and creditor administration processes.

• Perform online banking transactions and assist with payment reconciliations.

• Maintain accurate financial records and supporting documentation.

• Support month-end administrative requirements.

Stakeholder Liaison & Administration

• Build and maintain strong relationships with customers, suppliers, and service providers.

• Coordinate communication between inter-company departments and stakeholders.

• Provide administrative and personal assistant support to the Director and Sales Team.

• Prepare reports, presentations, correspondence, and other administrative documentation.

Travel & Representation

• Represent the company professionally at events, exhibitions, and industry functions when required.

• Conduct administrative audits at various regional locations.

• Travel nationally and internationally to support business operations and administrative compliance where necessary.

Desired Experience & Qualification

Minimum Requirements

• Grade 12 / Matric.

• Minimum 2 years' experience in an administrative or warehouse administration role.

• Strong computer literacy, including Microsoft Office Suite.

• Experience with stock control and inventory management.

• Strong verbal and written communication skills in English.

• Ability to work independently as well as within a team environment.

• Valid driver's license and own reliable transport.

• Willingness to travel locally and internationally when required.

• Ability to manage multiple priorities and work effectively under pressure.

Advantageous Experience

• Previous experience within the liquor, FMCG, import/export, warehousing, or distribution industries.

• Knowledge of customs procedures and import/export documentation.

• Experience dealing with international suppliers and customers.

• Exposure to debtor and creditor administration.

Key Competencies

• Excellent attention to detail.

• Strong organizational and planning skills.

• Deadline-driven and highly accountable.

• Professional and confident communicator.

• Strong problem-solving and decision-making abilities.

• Ability to engage with stakeholders across all levels of management.

• Adaptable, flexible, and willing to learn.

• High level of integrity and confidentiality.

Package & Remuneration

• Competetive Basic Salary

• Company Benefits

• Company laptop provided.

• Company airtime provided.

• Fuel allowance/company fuel provided for business travel.

• Company-funded travel expenses for approved local and international travel.

• Opportunity for long-term career growth within a dynamic and expanding liquor distribution business.

• Please note: This role requires flexibility to work from different company locations as operational requirements dictate (Traveling Required).

• The successful candidate should be comfortable interacting with diverse cultures and international business partners in a professional environment.