Vehicle Rebate & Reporting Administrator

Reference: PTA001522-FS-1

VEHICLE REBATE & REPORTING ADMINISTRATOR

Location: Milnerton, Western Cape Department: Vehicle Rebate / Head Office

JOB PURPOSE

An established automotive organisation is seeking a Vehicle Rebate & Reporting Administrator to manage the accurate processing, tracking, reconciliation and reporting of vehicle rebate claims and manufacturer incentives. The successful candidate will require strong administrative, numerical and analytical skills , excellent attention to detail and an understanding of automotive dealership processes. The role will also involve maintaining accurate vehicle data, daily reporting and DMS updates.

KEY RESPONSIBILITIES

• Process and validate vehicle rebate claims and manufacturer incentives.

• Verify claims against approved agreements, pricing structures and vehicle sales documentation.

• Audit and cross-reference VINs, sales files and supporting documentation.

• Liaise with OEMs, finance houses and dealerships regarding outstanding documentation and discrepancies.

• Track outstanding and ageing rebate claims and follow up on unpaid claims.

• Investigate and resolve rebate discrepancies and variances.

• Complete daily vehicle reporting and maintain accurate vehicle records.

• Update vehicle information and dates on the DMS.

• Ensure accurate updates when vehicles move from New Vehicle stock to Demo stock.

• Perform monthly reconciliations of rebate GL accounts against manufacturer payments.

• Identify discrepancies between claims, payments and accounting records.

• Monitor rebate earnings and outstanding amounts.

• Prepare monthly rebate and operational reports for management.

• Track written-off claims and report accurately on rebate performance.

Duties & Responsibilities

MINIMUM REQUIREMENTS

• Grade 12 / Matric.

• 2–3 years' experience in automotive dealership administration.

• Experience with vehicle rebates, manufacturer incentives, vehicle reporting or dealership finance administration will be advantageous.

• Good MS Excel skills.

• Experience using dealership management systems such as Automate, Kerridge or Keyloop .

• Good understanding of automotive dealership terminology, including VINs, dealer codes, vehicle stock, stock sheets, new/demo vehicles, sales and handovers.

KEY COMPETENCIES

• Excellent attention to detail and accuracy.

• Strong numerical and analytical ability.

• Strong administrative and organisational skills.

• Good written and verbal communication.

• Ability to identify and resolve discrepancies.

• Strong follow-up and time-management skills.

• Ability to work independently and under pressure.

• Ability to meet strict month-end deadlines.

• Professional and confidential approach.

Package & Remuneration

R 12000 - R 14000 - Monthly