Vehicle Invoice Clerk
The Talent Room · Western Cape
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• Process and prepare vehicle invoices accurately and timeously. • Verify vehicle sales documentation before invoicing. • Ensure correct vehicle details, customer details, pricing, discounts and VAT are captured. • Check Offer to Purchase (OTP) documentation and ensure all required approvals are in place. • Verify finance approvals, deposits and proof of payment where applicable. • Process invoices for cash, financed and other vehicle transactions. • Ensure accessories, extras, delivery charges and other applicable costs are correctly reflected. • Process vehicle stock transfers and related documentation where required. • Ensure vehicles are correctly invoiced and removed from stock once delivered. • Reconcile vehicle invoices against deal documentation and dealership records. • Liaise with Sales Executives, F&I, Accounts, Vehicle Stock Control and management regarding invoice queries. • Follow up on outstanding documentation and discrepancies. • Maintain accurate filing of invoices and supporting documentation. • Assist with month-end vehicle stock and invoice reconciliations. • Ensure all invoicing complies with dealership and manufacturer requirements. • Provide general administrative support to the Sales and Finance departments when required. Requirements:
• Grade 12 / Matric. • 2–3 years' experience in vehicle invoicing within a motor dealership; franchised dealership experience is highly advantageous. • Strong knowledge of automotive vehicle invoicing processes. • Experience with a Dealer Management System (DMS) such as Evolve, Pinnacle, Kerridge, CDK, Keyloop or similar. • Good understanding of vehicle sales documentation and dealership processes. • Computer literate with good MS Excel, Word and Outlook skills. • Excellent numerical ability and attention to detail. • Strong organisational and administrative skills. • Ability to work accurately under pressure in a high-volume dealership. • Valid Driver's Licence. Please note only candidates that meet the minimum requirements will be considered.
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