Van Sheet Clerk

• RCL Foods is recruiting for a driven, highly energized and analytical Van Sheet Clerk within the baking business unit.
• The suitable candidate will be responsible to ensure the accurate administration, processing and balancing of all POD's, credit notes, 3 and 4C capturing, invoices and claims.
• This role will be based in Durban and reporting to the Commercial Financial Manager.
• This role is a Permanent role.

Minimum Requirements Education and Qualification

• Matric
• Experience and Training
• 2 - 3 years administration and debtors experience

Duties & Responsibilities Debtors and Administration

• Scan all claims on QDocs and save the information to the appropriate QDocs inbox.
• Check all outstanding PODs on the QDocs expectation report and follow up with the relevant driver/s and Dispatch team.
• Outstanding POD report to be sent to the dispatch team daily and PODs older than three days needs to be reported to the Distribution Manager and General Manager.
• Ensure that the QDoc inbox is cleared by matching all claims with the relevant credit note number from each user before commencing with the current day's work.
• All invoices, claims, and PODs must balance daily. Quantities between the documents to be matched and variances investigated and followed up.
• All processing of PODs for the previous day to be completed by 11h00 the next morning.
• Assist with the processing of sales order if and when needed.
• Immediately report any pricing differences to the relevant responsible person and van sheet supervisor.
• Capture all credit notes daily and agree same to supporting documentation.
• Ensure that all generated credit notes are attached to the actual claims
• All 3C and 4C credit notes captured on JDE, MUST agree to the physical slips.
• Assist with other cash office duties.
• Assist in adhoc duties as determined by operational changes as and when required.

Deadline:22nd September,2026