Training Administrator

Introduction

AA/EE and Non-AA/EE

DEADLINE FOR SUBMISSION OF CV’S: 30 OCTOBER 2026

Duties & Responsibilities

Training coordination and administration

Coordinate internal and external training sessions across group companies.

Maintain the annual training calendar and schedule training with departments and external providers.

Arrange venues, facilitators, training materials, equipment and learner attendance registers.

Send training invitations, confirmations and reminders.

Follow up with departments on outstanding or overdue training.

Capture attendance registers and update training records promptly.

Learnership and learner administration

Assist with the recruitment, screening and onboarding administration of employed and unemployed learners.

Collect and verify learner documents, including identification, qualifications, signed agreements and other required records.

Maintain individual learner files and track outstanding documentation.

Liaise with training providers, learners, HR, payroll and operational managers.

Track learner attendance, progress, assessments, results, completion and certification.

Monitor learnership commencement and completion dates and follow up on outstanding deliverables.

Maintain accurate learner headcounts and escalate attendance or learner-related concerns.

Training records and systems

Update the Learning Management System (LMS) or other designated training database.

Maintain electronic and physical training files.

Capture course details, attendance, training hours, results and certificates.

Reconcile attendance registers against the LMS and approved training schedules.

Maintain training matrices and records of mandatory, technical and skills development training.

Ensure employee and learner information is handled confidentially and in accordance with POPIA requirements.

SETA, compliance and audit support

Assist in compiling and maintaining supporting documentation for WSP and ATR reporting.

Track planned, scheduled, completed and outstanding training interventions against the approved training plan.

Maintain documentation for learnerships, including agreements, attendance, provider reports and results.

Assist with SETA grant applications, claims and reporting documentation as assigned.

Prepare training evidence for internal audits, external audits and BBBEE skills development verification.

Identify missing documentation and follow up with the relevant departments and providers.

Maintain records supporting SETA, QCTO and other applicable training compliance requirements.

Desired Experience & Qualification

MINIMUM QUALIFICATIONS REQUIRED

Bachelor’s degree in human resources management or a related HR qualification.

A qualification in Organisation Development, Training and Education (ODTE) will be an added advantage.

PREVIOUS EXPERIENCE REQUIRED

2–3 years’ experience in HR administration or training administration.

Experience in maintaining records, preparing reports, and coordinating administrative activities.

Exposure to learnership administration or training coordination will be advantageous.

Experience with SETA submissions, WSP/ATR reporting, LMS platforms, or B-BBEE skills development documentation will be an added advantage.

SKILLS AND KNOWLEDGE REQUIRED

Strong administrative and organisational skills.

High attention to detail and data accuracy.

Good planning, coordination and time-management skills.

Strong written and verbal communication.

Ability to follow up with managers, learners and external providers.

Ability to manage multiple deadlines across different sites.

Good numerical and Excel skills for tracking and reporting.

Professionalism, confidentiality and integrity.

Proactive problem-solving and a service-oriented approach.

Package & Remuneration

Monday to Friday, 07:00–16:00 or 08:00–17:00

Remuneration will be discussed during the scheduled interview.

Interested?

If you meet the above-mentioned requirements, please submit your updated CV and tertiary qualification to: