Trainee (Secretariat)

Job description

• Provide administrative and coordination support for Board and Sub-Committee meetings including meeting logistics, agendas, meeting packs and minute taking.
• Maintain governance and compliance records, statutory registers, resolutions, minutes and other company secretarial documentation in accordance with regulatory and company requirements while ensuring confidentiality, accuracy and integrity of the information.
• Assist with tracking and follow up on Board and Sub-Committee resolutions, action items and matters arising.
• Assist with statutory filings, regulatory submissions, governance reporting and compliance related activities.
• Conduct research on legislations, corporate governance frameworks including King IV, regulatory developments and governance best practices.
• Support the delivery of governance and compliance services by responding to governance, legal and regulatory queries.
• Promote adherence to corporate governance principles, internal policies and applicable regulatory requirements.

Minimum requirements

Experience / Skills Required

• Applicants should be unemployed graduates who have not previously held a full-time position and have not participated in an internship or learnership programme;
• Basic administrative experience will be advantageous;
• Basic understanding of corporate governance principles and board administration processes;
• Knowledge of governance frameworks, including the Companies Act and King IV, will be advantageous;
• Basic understanding of statutory record-keeping and company secretarial documentation;
• Knowledge of governance structures including Boards and Committees;
• Proficiency in Microsoft Office Word, Excel, PowerPoint, and Outlook;
• Strong written and verbal communication, organisational and interpersonal skills;
• High level of professionalism, attention to detail and ability to handle confidential information with discretion.

Qualification Requirements

• Bachelor's degree or Advanced Diploma in relevant fields B Com Law, LLB, Public Management and Administration, CGISA or similar

Personal Attributes/Behaviours/Attitudes

• Strong written and verbal communication skills
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Research, analytical and problem-solving skills
• Ability to build effective stakeholder relationships and work collaboratively in a team
• High levels of professionalism, integrity and confidentiality
• Adaptability, initiative and a willingness to learn