Trader Administrative Assistant

Reference: JHB000051-LvdM-2

Our client is seeking a detail-oriented Trader Administrative Assistant to support the trading team in the execution of commodity purchases, sales, and freight activities. Duties & Responsibilities

Key Responsibilities

• Coordinate invoicing and inventory control for all assigned loads

• Maintain contact with assigned customer accounts

• Data entry and management of all assigned customer orders and loads

• Manage assigned customer problems with load queries

• Maintain current and up to date daily and various customer/management reports

• Demonstrate regular attendance and timeliness in reporting to work

• Accounts receivables and problem resolution

• Capture and process transactions accurately on internal systems

• Troubleshoot and resolve issues related to trades, transactions, and logistics

• Liaise with customers to address queries and ensure smooth operations

• Monitor accounts receivable and payable to ensure timely processing

• Assist with ad hoc and special projects as required

• Prepare and maintain reports for the trading desk

• Ensure effective operation and maintenance of business system applications

• Sales and accounting support as assigned

• Other general administrative duties as assigned

• Reconciliations of debtors and creditors

• Truck check ins and contract specifications

• Loading and offloading instructions and arrangements

• Coordinate with carriers and suppliers and schedule accordingly

• Communications between customer and supplier

• Contract management

• Collecting weighbridge slips as assigned

• Updating sheets / Management

• Sending debtors statements, monitoring payments and overdue debtors follow ups

• Monthly Nedbank Audits

• Debtors, Creditors and Carriers application follow ups.

• POD’s as assigned

Requirements

• Qualification in Accounting / Administration and/or equivalent professional work experience in related field required.

• Ability to work and interact well with others

• Strong Microsoft Office Excel skills preferred

• Ability to multi-task in a fast-paced environment

• 2+ years’ experience in a trading environment preferred, or 4+ years in a business environment

• Prior experience with accounts receivable or collections preferred

• Ability to work in a team environment

• Strong customer service commitment

• Ability to maintain confidential information

• Strong communication skills

• Excellent interpersonal skills

• Ability to work at a very detailed level