TJ 19158 - BUSINESS SUPPORT COORDINATOR / ADMINISTRATOR (Remote)
Professional Career Services - Gauteng · Cape Town · R300 000 -R420 000 Experience related
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Ref: TJ 19158 - BUSINESS SUPPORT COORDINATOR / ADMINISTRATOR (Remote)
Employer Description
A growing IT services company, specialising in cyber security and managed IT services
Duties & Responsibilities
Job Description
Administration
- Manage incoming Accounts mailbox
- Licence Ordering & Licence Management
- Licence consumption reporting
- Renewals Management
- Product procurement with suppliers
- Order tracking & status communication, actively reporting on updates
- Manage stock
- Arrange deliveries and couriers
- Creating delivery notes & ensuring they are saved in SharePoint
- General administrative work e.g. opening vendor accounts
- Occasional SharePoint folder management
- Telephone answering
- Updating Daily Task completion spreadsheet
- Data capture, maintaining databases, and record keeping
Finance
- Weekly follow up of aged debtors
- Sending occasional statements
- Create occasional invoices
- Handle client account queries
- Create new accounts in Xero
- Manage new client application process
Sales Support
- Vendor liaison
- Solicit vendor pricing and quotes
- Vendor portal usage and management
- Handle client order related queries etc
- Create quotes in PandaDoc
- Capturing opportunities into PipeDrive, pipeline management tool
- Following up on sent quotes not yet accepted
- Incoming leads/enquiry management
- Project coordination, tracking & actively reporting on updates
- Marketing support
- CRM management
Desired Experience & Qualification
Qualifications
- Diploma in Business Administation
- Matric (Grade 12)
Skills
- 3-5 years of previous experience in an administrative / business support role in the IT industry
- Proficient in Microsoft 365, especially Excel and SharePoint (Xero would also be a bonus)
- Excellent typing, note-taking, record keeping skills
- Extensive experience in creating documents and spreadsheets
- Ability to work remotely – remote office setup in place
Package & Remuneration
Salary/Package
R300 000 -R420 000 Experience related
Benefits
- R500 Cell Allowance
- R500 Data/Internet Allowance
- 20 days Leave
- Company LapTop