Tender Coordinator (Shared Services / Bid Management)

• A leading organisation is seeking an experienced Tender Coordinator to join a fast-paced Shared Services team. This role is ideal for a highly organised professional with a proven track record of managing multiple tender submissions simultaneously and delivering compliant, high-quality proposals within strict deadlines.

Ideal Candidate

• Minimum 5 years' experience in a high-volume, fast-paced tender environment.

• Proven experience coordinating multiple tender submissions concurrently while managing competing deadlines.

• Experience within the Healthcare and/or Training sectors will be highly advantageous.

• Strong understanding of South African public and private sector tender processes, procurement requirements, and compliance standards.

• Exceptional attention to detail, stakeholder coordination, and proposal development skills.

Minimum Requirements

• Matric.

• Relevant Diploma or Degree

• Demonstrated experience in South African public and private sector tender submissions.

• Experience managing the full tender lifecycle from opportunity identification to submission and contract handover.

• Understanding of tender qualification, governance, risk assessment, and compliance requirements.

• Strong proposal and business writing skills.

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Microsoft 365 Copilot.

• Strong numerical, analytical, and commercial acumen.

• Excellent written and verbal communication skills in English.

• Ability to analyse, prioritise, and structure complex information.

Advantageous

• APMP Foundation Certification or progress towards an APMP qualification.

• Experience in Healthcare and/or Training sector tender submissions.

Key Responsibilities

• Coordinate tender opportunities nationally through the full bid lifecycle.

• Facilitate tender qualification and Go/No-Go assessments.

• Develop and manage tender plans, timelines, and stakeholder deliverables.

• Compile, review, and coordinate professional, client-focused tender submissions.

• Ensure tender compliance, governance reviews, and internal approvals are completed before submission.

• Identify, document, and escalate commercial, legal, operational, and contractual risks.

• Maintain tender databases, reporting records, and document control systems.

• Coordinate clarification responses and contract handovers for successful bids.

• Contribute to reporting, win/loss reviews, and continuous improvement initiatives.

Personal Attributes

• Ability to thrive under pressure and manage competing priorities.

• Strong attention to detail and commitment to quality.

• Excellent organisational and coordination skills.

• Professional, resilient, and accountable.

• Strong collaborative approach with the ability to work independently.

• High levels of integrity, discretion, and professional judgement.