Tender Administrator

The ideal candidate will be a highly organised and detail-oriented Tender Administrator who understands the full tender/RFQ process and is comfortable working with multiple online procurement portals. They should be confident with Syspro and advanced Excel , have strong administrative and reporting abilities, and ideally come from an industrial, engineering, manufacturing or technical environment .

A well-established company is seeking an experienced Tender Administrator to manage the end-to-end tender and RFQ administration process, while providing strong support to the Sales team. The role requires someone highly organised, analytical and detail-oriented, with the ability to work under pressure and manage multiple deadlines.

Key Responsibilities

Tender & RFQ Administration

• Compile, prepare and submit commercial, statutory, technical and quality tender documentation.
• Process and submit tenders and RFQs via online procurement portals.
• Monitor tender opportunities and proactively source new RFQs and tenders.
• Ensure submissions meet all client specifications and strict deadlines.

Sales Administration & Support

• Log and manage incoming RFQs and quotations.
• Maintain quote registers and track outcomes, including won, partially won and lost opportunities.
• Follow up on outstanding quotations and proposals.
• Cross-reference purchase orders against quotations and assist with order allocation.
• Liaise with customers, suppliers and the Sales team regarding technical documentation, drawings and specifications.

Vendor Portals & Compliance

• Maintain company profiles on platforms such as CSD, E-Tenders and municipal/vendor portals .
• Ensure all statutory and compliance documentation remains current, including BBBEE, COIDA, ISO and Tax Clearance certificates.
• Monitor expiry dates and coordinate renewals.

Reporting & Document Control

• Maintain accurate tender, quotation and compliance registers.
• Prepare weekly sales and tender reports.
• Extract reports from Syspro or similar ERP systems.
• Maintain accurate digital and physical filing systems.

SHEQ / Health & Safety Administration

• Coordinate quarterly H&S meetings and maintain minutes and records.
• Assist with risk assessments and incident investigations.
• Monitor expiry dates for First Aid, Fire Fighting and H&S Representative certifications.
• Coordinate required training and documentation.

General Administration

• Assist with travel, accommodation and transport bookings.
• Coordinate payments for subscriptions and v

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