TEMP Foreign and Local Creditors Clerk - Month to Month Contract

Duties & Responsibilities

1. Supplier invoice processing

Receives  and checks  supplier invoices, credit notes and supporting documents;

Match  invoices against purchase orders (POs), goods received vouchers (GRVs) and delivery notes;

Verifies  quantities, prices, calculations and VAT details;

Captures  invoices accurately on the company's financial system, such as SAP or another ERP system;

Ensures  invoices are properly authorised before processing;

Identifies  duplicate invoices and investigate discrepancies;

Ensures  invoices are processed before month-end deadlines;

2. Supplier account reconciliations

Reconciles  supplier statements against  the Company's  creditor records;

Investigates  missing invoices, outstanding credits, incorrect charges and unallocated payments;

Requests  missing invoices, statements and credit notes from suppliers;

Follows  up with internal departments to resolve discrepancies;

Ensures  supplier accounts are accurate and up to date;

3. Supplier payments

Prepares  supplier payment schedules and payment proposals;

Checks  that invoices are approved and due for payment;

Ensures  payments comply with agreed supplier payment terms and company procedures;

Prepares  or loads  payment batches for approval by authorised personnel;

Allocates  payments correctly to supplier accounts;

Sends  remittance advices and proof of payment to suppliers where required;

Investigates  payment queries and prevent duplicate payments;

4. Supplier master data management

Creates  and maintains  supplier accounts on the financial system, subject to the required authorisations;

Verifies  supplier details, including company names, registration details and banking information;

Follows  the prescribed procedures for changes to supplier banking details;

Maintains  accurate supplier records and supporting documentation;

5. Financial reporting and month-end procedures

Maintains  the creditors age analysis and monitors  outstanding supplier balances;

Reconciles  creditors control accounts to the general ledger where required;

Investigates  and clear outstanding reconciling items;

Assists  with month-end and year-end financial closing;

Prepares  accruals, journals and supporting schedules when required;

Provides  creditor reports and supporting documents to the finance team;

6. Internal controls, VAT and auditing

Ensures  supplier invoices comply with applicable South African VAT requirements;

Follows the Company  financial policies, procedures and approval limits;

Maintains  accurate records for internal and external audits;

Ensures  invoices, purchase orders, GRVs and payment documentation are properly filed;

Protects  confidential financial information and report irregularities;

7. Supplier and internal communication

Responds  to supplier queries regarding invoices, outstanding balances and payments;

Liaises  with purchasing, stores, receiving, procurement and other departments;

Follows  up on outstanding purchase orders, GRVs, approvals and credit notes;

Resolves  disputes professionally and escalates  unresolved matters to the relevant manager.

Desired Experience & Qualification

• Matric;

• 2-3 years experience;