T&A & Payroll Administrator

Introduction

Purpose of the Job

Perform all activities required to process the Group's payroll, including continuous interaction with the Group's various HR and Finance Departments at plant level, review and query information received, create and maintain related staff records, calculate and maintain earnings, process deductions and levies, prepare accounting documents and transactions,  documenting and updating work procedures, compile and distribute relevant reports and perform compliance functions related to Payroll operations in addition to Time and Attendance duties associated with this role.

Duties & Responsibilities

MAIN RESPONSIBILITIES

Code of Conduct

• Maintain the highest standards of Ethical conduct and integrity

• Maintain the confidentiality of Payroll master data

• Adhere to all legal requirements, tax and labour laws

• Ensure all Payroll is processed in accordance with company procedures and SOPs (standard operating procedures)

Payroll Processing: Sage 300 People

• Accurate processing and management of weekly, Bi-Weekly and monthly payroll

• New employees: Obtain relevant information, review and create on system

• Amendments: Manage all internal transfers of amendments of employees

• Terminations: Review checklists and approvals and action terminations timeously

• Capture all earnings and deductions on Payroll system

• Hours & Overtime: Import and review all time and attendance info received from the Timeline system (Jarrison)

• Process deductions and levies

• Ensure all payroll information is captured, validated and saved in line with deadlines

• Maintain accurate and valid payroll records for all employees

• Prepare accounting documents and post transactions as required

• Maintain the Data Management module of the payroll system for employees

Inter-departmental interaction

• Attend to and resolve Payroll related queries in a timely and professional manner

• Collaborate with HR and other departments to resolve payroll discrepancies and issues

• Advise site HR that new employees have been created to enable site-based activation of clocking functionality (Jarrison)

•Ensure HR and Finance Departments adhere to Payroll-related Standard Operating Procedures

Analysis and Reporting

• Prepare Provident fund and related benefit schedules

• Responsible for full payroll analysis for allocated employees and / or businesses

• Action, review and distribute relevant reports to pre-defined stakeholders

• Distribute payslips via ESS and manually as per relevant processes

Compliance

• Perform Payroll compliance functions as communicated by the Group Payroll Manager

General

• Maintain Payroll records in accordance with standards and policies

• Administrative house-keeping tasks

• Need to be willing to work occasional overtime

Desired Experience & Qualification

KEY COMPETENCIES / SKILLS

• Assertive

• Attention to details

• Excellent written and verbal communication skills

• Ability to work independently as well as part of a team

• Ability to prioritise tasks

• Output focused – this is a fast-paced office environment

• Ability to escalate and resolve queries

• Ability to maintain confidentiality and handle sensitive information

• Demonstrate understanding and experience of payroll processing principles, tax regulations and benefits

QUALIFICATIONS AND EXPERIENCE

• Grade 12 with Mathematics (not negotiable)

• Relevant B.Com. Finance Degree or NQF Level 7 Finance Diploma

• Previous payroll training will be advantageous

• Recent Sage 300 / Payroll system experience

• MS Excel Advanced proficiency

• MS Word

• Demonstrate payroll processing principles, tax regulations and benefits experience

• Demonstrate understanding of time management processes

Package & Remuneration

Provident Fund

Performance Bonus