Supply Chain Management (SCM) Officer

Key Responsibilities

• Bid Administration: Manage and coordinate the end-to-end bidding and quotation process, ensuring compliance with SCM policies, legislative requirements, supplier engagement, bid evaluation support and procurement administration.
• Supplier Database Coordination: Maintain an accurate and compliant supplier database by managing supplier records, verifying regulatory requirements and ensuring the use of approved service providers.
• Logistics Administration: Support inventory, consumables, and logistics management processes by maintaining registers, coordinating goods distribution and resolving logistics-related queries.
• Monitoring of SCM: Monitor, evaluate and improve supply chain management processes, vendor performance, compliance, risk controls including the implementation of corrective actions.
• Contract Administration: Administer contracts and contract records, support supplier performance monitoring as well as ensure effective contract management processes are maintained.
• Administration Support: Provide administrative support to the SCM function through document management, reporting, invoice processing, records maintenance and backup activities.
• Risk and Compliance Management: Identify potential procurement and contract risks, consult with National Dialogue Secretarial Project Lead and ensure projects comply with process discipline, legal and organisational standards. Maintain a master decision register for the Project Lead.
• Stakeholder Communication: Maintain regular contact with internal and external stakeholders, resolve issues, and facilitate collaboration across departments.

Required Skills and Qualification

• Education: National Diploma NQF 6 in Accounting/Commerce/Supply Chain Management/ Public Administration or equivalent NQF 6.
• Experience: At least 5 years' experience in Supply Chain Management and Procurement.
• 3 Years' experience working in Supply Chain Management and Procurement within the Public Sector.
• Demonstrated experience in applying and ensuring compliance with Public Finance Management Act PFMA 3 Years;
• Preferential Procurement Policy Framework Act PPPFA 3 Years;
• Broad-Based Black Economic Empowerment B-BBEE legislation.
• Treasury Regulations, and other applicable Supply Chain Management legislation and prescripts.
• Technical Skills: SAGE Accounting System, Proficiency in Microsoft Office Excel, Word, PowerPoint and project management software; knowledge of project management methodologies.
• Soft Skills: Strong organisational, analytical, and problem-solving abilities; excellent written verbal communication; ability to work independently and manage multiple stakeholders.
• Interpersonal Skills: Ability to build relationships, motivate teams, and influence project outcomes.