STOCK CONTROLLER

Introduction

HD Transmissions, a leading specialist in heavy-duty automatic transmissions with over 30 years of industry expertise, is seeking a reliable, organised, and detail-oriented Stock Controller to join our team.

ONLY SERIOUS APPLICANTS - NO TIME-WASTERS!

Duties & Responsibilities

Minimum Requirements

• Minimum 3–5 years of relevant experience in stock control, inventory management, warehousing, stores, or parts administration

• Previous experience within the automotive, heavy-duty vehicle, engineering, mechanical, parts, or similar technical industry is highly advantageous

• Experience working with automotive or mechanical parts, components, consumables, and stock identification is advantageous

• Proficient communication skills (read, write, and speak) in Afrikaans and English

• Strong computer literacy, including Microsoft Excel, Word, email, and stock/inventory management systems

• Experience with Pastel/Sage or similar accounting and inventory management software is highly advantageous

• Strong numerical ability and excellent attention to detail

• Ability to accurately capture stock movements, quantities, part numbers, serial numbers, and related information

• Good organisational and administrative skills

• Ability to work independently and take responsibility for the accuracy of stock

• Ability to work effectively under pressure in a busy workshop environment

• Honest, reliable, punctual, and accountable

• Valid driver’s license advantageous

• Own reliable transport

• Must be available immediately

• Reside in Cape Town or the immediate surrounding areas

Working Conditions

• Working hours: Monday to Friday, 07:30 – 17:00

• Trial period: 1–2 weeks (paid), permanent appointment subject to successful completion

• Overtime may occasionally be required depending on operational requirements

• Position involves both administrative duties and physical stock handling

• Candidate must be comfortable working within an active heavy-duty mechanical workshop and stores environment

Key Duties and Responsibilities

• Take full responsibility for the accurate control, recording, receiving, issuing, and monitoring of company stock

• Receive incoming stock and verify quantities, part numbers, descriptions, condition, and supporting supplier documentation

• Check delivered stock against purchase orders, delivery notes, and supplier invoices

• Immediately report shortages, incorrect items, damaged goods, or discrepancies to management

• Accurately capture all incoming and outgoing stock on the relevant inventory/stock management system

• Issue parts, components, consumables, and materials to workshop personnel against the correct job card or authorised request

• Ensure that all parts issued to specific jobs are correctly allocated and recorded against the applicable job card

• Process and control returned, unused, damaged, warranty, and defective parts

• Maintain accurate records of stock transfers, adjustments, returns, and write-offs

• Maintain accurate stock quantities and ensure that physical stock corresponds with system quantities

• Conduct regular cycle counts and scheduled physical stocktakes

• Assist with monthly, quarterly, and annual stocktakes as required

• Investigate stock variances and provide management with explanations and supporting documentation

• Identify slow-moving, obsolete, excess, and frequently used stock and report findings to management

• Monitor minimum and maximum stock levels and assist with identifying items requiring replenishment

• Assist management and purchasing personnel with stock requirements and purchase planning

• Liaise with suppliers regarding outstanding orders, incorrect deliveries, returns, shortages, and stock-related queries when required

• Maintain accurate records of supplier deliveries and outstanding/back-ordered items

• Ensure high-value parts and components are properly controlled and securely stored

• Record and monitor serial numbers and other identifying information for relevant components where required

• Maintain proper control over transmission components, service parts, filters, seals, gaskets, oils, lubricants, workshop consumables, and other company inventory

• Ensure stock is correctly labelled, identified, stored, and easily traceable

• Maintain an organised, clean, and efficient storeroom and stock-control area

• Ensure parts and components are stored correctly to prevent damage, contamination, deterioration, or loss

• Implement and maintain logical bin locations and stock identification systems

• Ensure stock is not removed from the stores without the appropriate documentation or authorisation

• Monitor stock usage and highlight unusual consumption, unexplained losses, or discrepancies to management

• Assist in maintaining proper control of workshop consumables, tools, and other company assets where required

• Maintain complete and accurate filing of purchase orders, delivery notes, stock issue documents, returns, credits, and other stock-related documentation

• Assist the accounts/administration department with stock-related queries and reconciliation when required

• Follow company procedures relating to purchasing, receiving, issuing, returns, stock adjustments, and inventory control

• Work closely with workshop technicians, management, administration, suppliers, and other employees to ensure parts are available when required

• Assist with the collection and delivery of parts from customers and suppliers when necessary and if appropriately licensed

• Identify opportunities to improve stock-control procedures, reduce stock losses, minimise unnecessary purchasing, and improve overall inventory accuracy

• Maintain confidentiality and exercise a high level of integrity when dealing with company stock, supplier pricing, purchasing information, and company records

• Perform other reasonable stock-control, stores, procurement, and administrative duties as required by management

Key Skills and Attributes

• Exceptional attention to detail and accuracy

• Strong organisational and time-management skills

• Good numerical and analytical ability

• Strong administrative discipline

• Ability to identify and investigate discrepancies

• Good understanding of stock-control principles

• Ability to prioritise tasks in a busy environment

• Strong sense of responsibility and accountability

• Honest and trustworthy

• Proactive approach to problem-solving

• Good communication and interpersonal skills

• Ability to work effectively with workshop personnel, suppliers, management, and administration

• Ability to maintain accurate records and follow established procedures

• Willingness to learn technical terminology, part numbers, transmission components, and heavy-duty vehicle parts

Desired Experience & Qualification

Grade 12 or Higher Education

Package & Remuneration

From R18 000 + (Salary is market-related, depending on qualifications, skills, and experience.)