Stock control assistant (Kuilsriver)

Introduction

Our client is a manufacturer and distributor of paint, coatings and resins for decorative, industrial, mining and marine clients. Their Kuils River head office supports customers across South Africa and export markets in Africa, Australia, Europe and the Far East. We are recruiting on their behalf for an organised, detail-driven Administrator & orders assistant to keep the head office running smoothly.

Reporting to the Logistics manager and working in a team of 25 staff, they are seeking a hands-on administrator who can think on their feet, have the ability to multitask and be pro-active. The person who was in this role has recently been promoted, hence why the role is available. Ideally, the person needs to start asap.

What you'll be doing

• Answering of switchboard. Processing of orders and assist with ordering of stock.

• Communication with all customers on orders and delivery thereof

• Communication with Debtors re credit limits and payments

• Assisting with the checking of minimum stock levels and reorder from Factory

• Assisting with typing up data sheets, quotations and pro forma invoices

• Assisting with GRN buyout stock and sending to Creditors for processing

• Be available for quarterly stock take and preparation thereof

• Invoicing customers and completing waybills and orders

• Ensure credits are processed timeously

• Ensure product complaint procedures are followed

• General filing and general office admin duties

• Check with factory on colours/specials

• Process samples

• Consolidate no charge and credits

• Process cash up daily and send all documentation to debtors

• GRN buyout stock and send to creditors for processing

• Assist Stock Control with checking of receipt on live system

• Assist with customer queries

• Assist the Logistics manager with various tasks

Minimum requirements and experience

• Matric (grade 12)

• Minimum 5 years' experience in orders & stock handling

• Ideally live within Kuilsriver or surrounding areas.

• First preference to have own transport

• Fully bilingual in English and Afrikaans - ability to respond to e-mails

• Proven experience in an office administration or similar role

• Solid computer skills, especially Microsoft Word, Excel and Outlook

• Ability to do the following on Excel - calculations, working out cost prices, selling prices, margin and margin percentages

• Excellent written and verbal communication skills

• Good organisational skills and attention to detail

• A friendly, professional manner and the ability to manage multiple tasks

• Punctual and adaptable

Package & Remuneration

Package is highly negotiable pending on the person's experience.

In line with the company's employment equity policy, preference will be given to African females and males.

Working hours

Mo - Thursday: 7h40 - 16h40, Fridays: 7h40 - 14h40

Medical aid and provident fund

X-mas close: 22 Dec - 6 January 2027