Sourcing Specialist (6 Months Contract)

KEY PERFORMANCE INDICATORS

Sourcing

• Custodian of the tendering process.
• Assist in compiling the overall Procurement Plan for Mintek.
• Sourcing of goods and service in line with the Procurement Plan.
• Administering the RFI, RFP processes till completion.
• Provide input on tender specifications in line with best practice and legislation and ascertain the readiness of tender specifications for the market.
• Review all tender specifications for compliance with the procurement policy and procedures.
• Conduct market research to determine the availability of suppliers and commodities in line with specific tender requirements.
• Ensure all required approvals are sought throughout the lifecycle of the tender process.
• Advertisement of tenders in approved media sources. · Coordination and facilitation of tender briefing sessions.
• Oversee the evaluation, adjudication and award of tenders in line with legislative prescripts.
• Coordinate, facilitate and participate in the tender committees' and keep records of meetings thereof.
• Secretariat of the Bid Adjudication Committee.
• Keep and maintain an audit file for each tender.
• Oversee the procurement budget and promote long-term saving on procurement costs.
• Identify and implement opportunities for strategic sourcing. ·
• Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets and relevant legislation.

Policy & Compliance

• Procure goods and services in line with the government framework.
• Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.
• Review and update procurement policy and procedures for alignment with SCM best practice.
• Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service.
• Develop procurement strategies that are innovative and cost-effective.
• Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.
• Identity risks threatening the effectiveness of the tendering process and recommend strategies to mitigate risks and give assurance that identified risks are effectively managed.

BBBEE

• Champion and facilitate initiatives to foster the development of new suppliers in line with the company's BBBEE requirements and preferential procurement legislation.
• Manage the process of establishing suppliers for a panel of experts and general consumables following the SCM policy.

Stakeholder Engagement

• The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tendering process.
• Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.
• Integrate SCM best practice in divisional planning and operations. Engage internal and external auditors when required.

Continued Improvement: ·

• Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures.
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency.
• Assist in scoping projet plams related to identified SCM interventions.

Reporting

• Compile the following monthly and quarterly reports:
• Procurement Plan - Actual vs Planned
• Tender status
• Ad-hoc reports as requested by the Ad-hoc reports as requested by Head SCM and Divisional Manager.

Minimum requirements

JOB KNOWLEDGE AND EXPERIENCE

• Min: 3 – 5 years in an SCM environment post internship in the following:
• Sourcing Specialist
• Procurement Specialist
• Tender Specialist/ Administrator
• Category Specialist
• Senior Technical Buyer
• RFI/RFP Specialist
• SCM Specialist
• Internal Auditor
• Sourcing/ Procurement Consultant
• Ideal: 8 years in SCM or similar environment.
• Knowledge and understanding of public sector SCM practices, National Treasury SCM Regulations Practice Notes and Circulars, PFMA, PPPFA and BBBEEA.

QUALIFICATIONS

• Min: BCom/B-Tech in Supply Chain/Finance or equivalent qualification.
• Ideal: Honours degree.

BEHAVIOURAL COMPETENCIES

• Project management.
• Should have good verbal communication.
• Must have good work ethics to maintain credibility of work.
• Be able to work in a team
• Excellent communication and organizational skills
• Attention to detail, ability to follow up and take initiative
• Excellent interpersonal skills
• Ability to cope in a stressful and demanding environment
• Be able to work under pressure.

Driver's license

• Code 8