Sourcing Specialist (6 months contract) at Mintek

Introduction Mintek has an exciting opportunity for a Sourcing Specialist within the Finance Division. The successful candidate will be responsible for the procurement of goods and services through the RFP and RFI processes per the PFMA; PPPFA; B-BBEE Act; National Treasury regulations, circulars and practice notice; Mintek's procurement policy and procedures. The candidate will monitor and enforce compliance with the procurement policy and procedures, procurement plans and initiatives in support of requirements. Duties & Responsibilities

KEY PERFORMANCE INDICATORS

Sourcing

• Custodian of the tendering process. • Assist in compiling the overall Procurement Plan for Mintek. • Sourcing of goods and service in line with the Procurement Plan. • Administering the RFI, RFP processes till completion. • Provide input on tender specifications in line with best practice and legislation and ascertain the readiness of tender specifications for the market. • Review all tender specifications for compliance with the procurement policy and procedures. • Conduct market research to determine the availability of suppliers and commodities in line with specific tender requirements. • Ensure all required approvals are sought throughout the lifecycle of the tender process. • Advertisement of tenders in approved media sources. • Coordination and facilitation of tender briefing sessions. • Oversee the evaluation, adjudication and award of tenders in line with legislative prescripts. • Coordinate, facilitate and participate in the tender committees' and keep records of meetings thereof. • Secretariat of the Bid Adjudication Committee. • Keep and maintain an audit file for each tender. • Oversee the procurement budget and promote long-term saving on procurement costs. • Identify and implement opportunities for strategic sourcing. • • Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets and relevant legislation. Policy & Compliance:

• Procure goods and services in line with the government framework. • Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align. • Review and update procurement policy and procedures for alignment with SCM best practice. • Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service. • Develop procurement strategies that are innovative and cost-effective. • Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework. • Identity risks threatening the effectiveness of the tendering process and recommend strategies to mitigate risks and give assurance that identified risks are effectively managed. BBBEE:

• Champion and facilitate initiatives to foster the development of new suppliers in line with the company's BBBEE requirements and preferential procurement legislation. • Manage the process of establishing suppliers for a panel of experts and general consumables following the SCM policy. Stakeholder Engagement:

• The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tendering process. • Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities. • Integrate SCM best practice in divisional planning and operations. Engage internal and external auditors when required. Continued Improvement: •

• Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures.
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency.
• Assist in scoping projet plams related to identified SCM interventions.

Reporting

• Compile the following monthly and quarterly reports:
• Procurement Plan - Actual vs Planned
• Tender status
• Ad-hoc reports as requested by the Ad-hoc reports as requested by Head SCM and Divisional Manager.

Desired Experience & Qualification

JOB KNOWLEDGE AND EXPERIENCE

Min: 3 - 5 years in an SCM environment post internship in the following:

Sourcing Specialist

Procurement Specialist

Tender Specialist/ Administrator

Category Specialist

Senior Technical Buyer

RFI/RFP Specialist

SCM Specialist

Internal Auditor

Sourcing/ Procurement Consultant

• Ideal: 8 years in SCM or similar environment.
• Knowledge and understanding of public sector SCM practices, National Treasury SCM Regulations Practice Notes and Circulars, PFMA, PPPFA and BBBEEA.

QUALIFICATIONS

• Min: BCom/B-Tech in Supply Chain/Finance or equivalent qualification. • Ideal: Honours degree. BEHAVIOURAL COMPETENCIES:

• Project management.
• Should have good verbal communication.
• Must have good work ethics to maintain credibility of work.
• Be able to work in a team
• Excellent communication and organizational skills
• Attention to detail, ability to follow up and take initiative
• Excellent interpersonal skills
• Ability to cope in a stressful and demanding environment
• Be able to work under pressure.

Driver's license

• Code 8