Senior Trust Administrator / Assistant Company Secretary

Senior Trust Administrator / Assistant Company Secretary

Our client, an established international family office, is looking for an experienced Senior Trust Administrator / Assistant Company Secretary to join its Johannesburg team.

Based in the Sandton area, the successful candidate will support a senior Company Secretary based in Europe with the administration and governance of trusts, companies and related entities within a sophisticated international ownership structure.

This is a hands-on, predominantly office-based role suited to someone who enjoys working in a smaller, close-knit environment where collaboration, judgement, accuracy and personal accountability matter.

Key Areas of Responsibility

Pending finalisation of the formal job description, the role is expected to include:

• Support the administration and governance of trusts, companies and related entities .

• Maintain accurate statutory, governance and entity records.

• Assist with board and shareholder administration, including agendas, resolutions, minutes and supporting documentation.

• Coordinate governance calendars, deadlines and required approvals.

• Support company secretarial and trust-related compliance requirements.

• Liaise with the Jersey-based Company Secretary and other legal, tax, finance and compliance stakeholders.

• Assist with entity changes, director/shareholder matters and governance documentation.

• Ensure records and supporting documents are complete, accurate and readily available.

• Provide high-quality administrative and governance support across ad hoc projects.

Candidate Profile

We are interested in candidates with solid experience in one or more of the following:

• Company secretarial / corporate governance

• Trust or fiduciary administration

• Family office or private client administration

• Corporate services / entity management

• Legal or governance administration

Previous experience supporting trusts, private companies, investment structures or internationally connected entities would be particularly relevant.

An LLB, BCom Law, CGISA/CIS, trust/fiduciary qualification or related professional training would be advantageous, although practical experience and capability will be important.

You should be

• Highly organised and detail-conscious.

• Discreet and comfortable working with confidential information.

• A confident communicator with strong written skills.

• Able to work independently while collaborating closely with a small team.

• Comfortable engaging with senior professional stakeholders.

• Practical, dependable and able to manage multiple priorities.

Working Environment

The Johannesburg office operates with the feel of a close-knit family office . The team is diverse, collaborative and sociable, with a strong work ethic and team spirit.

Typical hours are 08:00 to 17:00 . The role is primarily office-based in the Sandton area, although there can be flexibility to work from home when circumstances require it.

Interested?

To apply, please send your comprehensive CV to info@sapientis.co.za quoting STA_ACS_JHB