Senior Office Administrator
Fusion Recruitment · Johannesburg, Gauteng
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A well established company based in the Northern Suburbs is looking for a Senior Office Administrator Duties & Responsibilities
MINIMUM REQUIREMENTS
- Grade 12 / National Senior Certificate or equivalent.
- At least 5 years' relevant administrative experience .
- Experience in reception, office administration, facilities or security administration will be advantageous.
- Experience liaising with contractors, suppliers, service providers and senior stakeholders.
- Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
- A relevant diploma or qualification in Office Administration, Business Administration, Facilities Management or a related field will be advantageous.
Key Responsibilities
Reception & Office Administration
- Manage reception, telephone enquiries, visitors, correspondence and meeting room bookings.
- Provide administrative support to the Facilities and Security Directors.
- Prepare reports, meeting minutes, correspondence and departmental documentation.
- Coordinate daily office administration, meetings and departmental activities.
Facilities & Operations
- Coordinate office maintenance, repairs, contractor visits and service providers.
- Monitor maintenance requests, follow up outstanding actions and escalate urgent issues.
- Ensure the office environment is maintained to a safe, clean and professional standard.
Procurement & Administration
- Order office supplies, stationery, groceries and emergency stock.
- Verify supplier invoices and maintain purchasing records.
- Manage supplier records, deliveries, contracts, compliance documents and filing systems.
Security Administration
- Coordinate office access control, visitor records, keys and access cards.
- Maintain security registers, incident reports and the Security Dashboard.
- Monitor service-provider compliance and security documentation.
- Coordinate approved security purchases and contractor visits.
General
- Coordinate travel, meetings and departmental events when required.
- Track outstanding actions, maintain confidentiality and support efficient departmental operations.
Package & Remuneration
Monthly