Senior Office Administrator
Executive Placements · Despatch
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• Oversee and coordinate the daily administrative functions of the office. • Provide comprehensive administrative support to management and staff. • Manage incoming and outgoing correspondence, emails and telephone calls. • Prepare, process and maintain accurate documentation and records. • Assist with quotations, invoices, purchase orders and general office documentation. • Maintain accurate filing systems, both electronic and physical. • Capture and update information on internal systems and databases. • Monitor office supplies and coordinate the ordering of stationery and other requirements. • Liaise with suppliers, customers and service providers as required. • Assist with customer queries and ensure that enquiries are handled professionally and efficiently. • Coordinate meetings, appointments and other administrative arrangements. • Prepare reports, spreadsheets and general correspondence. • Assist with the monitoring and processing of administrative and financial documentation. Requirements:
• Matric / Grade 12 Certificate • Minimum 7 years' administration experience, with progressively responsible administrative or office management experience. • Previous exposure to executive or senior management support will be advantageous. • Strong administrative and organisational abilities. • Excellent attention to detail and accuracy. • Analytical and problem-solving ability. • Professional communication skills. • Ability to work independently and take ownership of responsibilities. • Ability to work effectively in a fast-paced environment. • High level of confidentiality and discretion. • Contactable references are essential. • Proficient in Microsoft Office • Advanced Microsoft Excel skills • Strong Microsoft Outlook skills • Experience with accounting software / accounting systems Please note only candidates that meet the minimum requirements will be considered.
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