Senior Manager Facilities

Apply by: 2 October 2026

Job description

Strategic Function

• Develop and implement AGSA's facilities management strategy aligned with organizational objectives
• Develop and implement facilities management standards, procedures, strategic plans, and business cases to meet business needs while ensuring compliance with AGSA policies and statutory requirements, in accordance with best practice
• Provide strategic oversight on governance, compliance, and risk management pertaining to facilities management services
• Ensure the delivery of Facilities Management services of a high standard

Product Management

• Oversee effective performance of all hard and soft facilities services including but not limited to: building management, cleaning, hygiene, hospitality, pest control, indoor plants, catering, facilities assets, reception, CRM/ facilities service desk
• Ensure the provision of mail, logistics, meeting room and event support, reception, main switchboard, and transport services
• Oversee sustainability initiatives, including energy efficiency and waste management
• Provide an effective and efficient real estate management service
• Manage, control and conserve all properties owned, leased and disposed by AGSA
• Manage lease agreements in line with the requirements of the AGSA
• Manage all facilities related matters for regional offices including negotiations with landlord and lease agreements
• Manage projects related to the owning, acquisition, and development of property
• Manage all facilities related projects including the planning, coordinating, executing and reporting on projects
• Review and manage all contracts, vendor performance and SLA's in relation to facilities management and maintenance
• Plan and manage office space utilization and workplace optimization
• Manage and implement facility planning to ensure maximization of the value and return on AGSA's assets and property portfolio
• Develop the fleet management strategy for AGSA
• Manage the acquisition, disposal and maintenance of vehicles
• Identify improvement opportunities and possible areas of risk to be addressed based on stakeholder needs
• Ensure timely maintenance of buildings, equipment, and utilities
• Manage service providers for cleaning, security, and technical maintenance
• Implement preventive maintenance schedules to minimize downtime
• Ensure compliance with Occupational Health and Safety Act and other relevant legislation
• Conduct regular safety audits and risk assessments
• Implement emergency preparedness and business continuity plans
• Negotiate and manage contracts with facilities service providers
• Keep up to date with current legislation and initiates research into current best practices and benchmark standards for all facilities services
• Prepare reports on facilities performance, costs, and compliance

Stakeholder Management

• Build and maintain positive and value-adding relationships with relevant internal/ external stakeholders
• Work with appropriate third-party providers to ensure constant service and supply of infrastructure
• Liaise and collaborate with role players internally and externally on maintenance, renovation and facilities associated projects
• Liaise with internal teams to ensure projects are executed efficiently on agreed timelines
• Provide advice and guidance at a strategic level to the wider business about facilities issues
• Works with the relevant business units on arrangements for events, conferences, meetings, and functions

People Management

• Support the business unit transformation/ culture plans
• Support the management team regarding centre management and other people related tasks
• Provide leadership and direction for the centre and manage team performance to drive productivity
• Motivate, coach and mentor staff to ensure maximum productivity and development of the staff to their full potential
• Determine the mix and level of capability required to enable the centre to support the BU and organisational objectives

Financial Management

• Compile the centre budget and contribute to the development of the business unit's budget
• Manage the centre expenditure
• Prepare and manage the facilities management budget
• Monitor expenses and identify cost-saving opportunities without compromising quality
• Ensure compliance to AGSA policies and procedures
• Ensure compliance with internal processes and procedures
• Manage supply chain processes within scope of work

Other responsibilities

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required

Minimum requirements

• This position requires a minimum qualification of Post graduate Degree in, Commerce/ Facilities Management/ Property Management/ Project Management/ Real Estate Management or equivalent.
• Minimum 7 years post qualification experience with at least 4 years' experienceoperating at a manager level.