Senior Local Procurement Admin Clerk

Minimum Qualifications and Experience

• Matric. • Proficient in the use of the MS Office Suite. • A relevant qualification is advantageous. • Previous administrative experience is advantageous. • Basic understanding of costing and logistical procedures is advantageous. • Experience with ERP systems such as Pastel and/or Syspro is advantageous. Soft Skills:

• Positive and professional attitude. • Strong written and verbal communication skills. • Ability to work independently while contributing effectively as part of a team. • Meticulous attention to detail. • High level of accuracy and efficiency. • Excellent organisational and time-management skills. • Energetic, enthusiastic, and proactive approach to tasks. • Ability to prioritise and manage multiple tasks effectively in a fast-paced environment. Main Duties/Key Results Areas:

• Generate local Purchase Orders and Sales Orders.
• Cancel and amend orders as required.
• Update and maintain the Local Procurement Checklist.
• Validate official company Purchase Orders against supplier confirmations.
• Follow up on supplier confirmations and ensure that any amendments or updates are actioned promptly.
• Prepare Marketing Specification Sheets and request the required COA's, COC's and POD's.
• Request supplier Purchase Orders where required.
• File and electronically upload supplier invoices, COA's, COC's and POD's.
• Request and follow up on outstanding supplier credit notes.
• File and electronically upload supplier confirmations.
• Validate supplier documentation received from the Creditors Team against the relevant company Purchase Order.
• Request backorders for short deliveries and follow up to ensure outstanding quantities are received.
• Update and maintain the Local Buy-Out Dashboard.
• Update estimated delivery dates (ETAs) on the relevant dashboards.
• Prepare and distribute local stock reports.
• Prepare and distribute reports relating to outstanding Purchase Orders and Sales Orders.
• Expedite outstanding deliveries and follow up with suppliers where necessary.
• Follow up with Sales Processing regarding outstanding Sales Orders.
• Ensure the required credit approval has been received before providing suppliers with delivery addresses.
• Follow up with suppliers regarding expected delivery dates.
• Prompt Logistics to arrange the collection and delivery of local stock.
• Assist with costing and marketing of stock available in-store.
• Perform any additional duties reasonably required in support of the department and business operations.
• All and any other related tasks and duties as required by the Employer from time to time.