Senior Local Procurement Admin Clerk

Introduction

Are you a detail-orientated and professional  looking for an opportunity in a fast-paced FMCG and food distribution environment? Our client is seeking a Senior Local Procurement Admin Clerk to join their team.  The successful candidate will play a key role in supporting the local procurement function and ensuring that procurement processes are handled accurately and efficiently.

Department: Commercial Department

Duties & Responsibilities

• Generate local Purchase Orders and Sales Orders.

• Cancel and amend orders as required.

• Update and maintain the Local Procurement Checklist.

• Validate official company purchase orders against supplier confirmations.

• Follow up on supplier confirmations and ensure that any amendments or updates are actioned promptly.

• Prepare Marketing Specification Sheets and request the required COA’s, COC’s and POD’s.

• Request supplier Purchase Orders where required.

• File and electronically upload supplier invoices, COA’s, COC’s and POD’s.

• Request and follow up on outstanding supplier credit notes.

• File and electronically upload supplier confirmations.

• Validate supplier documentation received from the Creditors Team against the relevant company purchase order.

• Request backorders for short deliveries and follow up to ensure outstanding quantities are received.

• Update and maintain the Local Buy-Out Dashboard.

• Update estimated delivery dates (ETAs) on the relevant dashboards.

• Prepare and distribute local stock reports.

• Prepare and distribute reports relating to outstanding Purchase Orders and Sales Orders.

• Expedite outstanding deliveries and follow up with suppliers where necessary.

• Follow up with Sales Processing regarding outstanding Sales Orders.

• Ensure the required credit approval has been received before providing suppliers with delivery addresses.

• Follow up with suppliers regarding expected delivery dates.

• Prompt Logistics to arrange the collection and delivery of local stock.

• Assist with costing and marketing of stock available in-store.

• Perform any additional duties reasonably required in support of the department and business operations.

• All and any other related tasks and duties as required by the Employer from time to time.

Desired Experience & Qualification

• Matric.

• Proficient in the use of the MS Office Suite.

• A relevant qualification is advantageous.

• Previous administrative experience is advantageous.

• Basic understanding of costing and logistical procedures is advantageous.

• Experience with ERP systems such as Pastel and/or Syspro is advantageous.

Soft Skills

• Positive and professional attitude.

• Strong written and verbal communication skills.

• Ability to work independently while contributing effectively as part of a team.

• Meticulous attention to detail.

• High level of accuracy and efficiency.

• Excellent organisational and time-management skills.

• Energetic, enthusiastic, and proactive approach to tasks.

• Ability to prioritise and manage multiple tasks effectively in a fast-paced environment.

Basic Salary + Benefits