Senior Coordinator

• A well-established supplier in the fashion industry is seeking an organised and proactive Senior Co-ordinator to join their team in Westville.

Key Responsibilities

• Coordinate purchase orders with overseas suppliers from placement through to delivery.
• Manage proforma invoices, deposit payments, balance payments, and shipping documentation.
• Capture and maintain accurate order information on internal systems.
• Track order progress and manage critical paths to ensure on-time delivery.
• Coordinate fit, QA, pre-shipment, and bulk production samples.
• Measure, inspect, photograph, and prepare specification sheets for buyer approvals.
• Follow up with buyers and suppliers regarding approvals, amendments, and outstanding actions.
• Arrange courier collections and monitor supplier shipments.
• Consolidate shipments and coordinate container arrivals with the warehouse.
• Handle quality claims, breakages, late deliveries, and factory claims.
• Prepare and maintain delivery schedules, production schedules, stock sheets, and order trackers.
• Coordinate private label and stock customer orders, including BPS samples and sealing requirements.
• Update picture books, image catalogues, and PowerPoint presentations for new products.
• Manage DC bookings and coordinate warehouse deliveries.
• Liaise with CMTs regarding refinishing requirements and production updates.
• Attend buyer meetings, prepare meeting minutes, and provide regular customer updates.
• Maintain accurate stock records and reconcile warehouse inventory.
• Respond to buyer, warehouse, supplier, and customer queries promptly and professionally.

Requirements

• 5–7 years' experience in a product coordination, merchandising, production coordination, or similar role within the fashion, apparel, textile, or retail industry.
• Strong understanding of garment production, quality assurance, imports, and supply chain processes.
• Experience coordinating overseas suppliers and chain store buyers.
• Knowledge of critical path management and order tracking.
• Excellent administration and organisational skills.
• Strong attention to detail with the ability to manage multiple deadlines simultaneously.
• Proficient in Microsoft Excel, PowerPoint, and Outlook.
• Experience working with ERP or order management systems is advantageous.
• Excellent verbal and written communication skills.