Senior Administrative Officer

REQUIREMENTS

• An undergraduate qualification in Office Management and Technology, Business Management, Administration Management or a related field at NQF Level 6 as recognised by SAQA. A minimum of 2 years' experience as an Administrative Officer/ Chief Administration Clerk is required. Experience in the administration of office budgets is required. Knowledge of National Treasury Regulations.
• Extensive knowledge of various filing systems. Knowledge of the Public Finance Management Act PFMA. Knowledge and Understanding of departmental Legislations and Prescripts. Knowledge of the Public Service Regulatory Framework. Knowledge of Supply Chain Management processes and procedures. Knowledge of the Human Resource Regulatory Framework. A valid drivers' license. Willingness to travel and work extended hours.
• Required skills and competencies: Problem Solving. Planning and organising. Planning and organising. Financial Administration. Analytical thinking. Verbal and Written Communication. Interpersonal. Customer Focus. Attention to Detail. Clerical and Administration. Multi-Tasking. Results and Achievement focus. Teamwork. Time Management. Computer literacy. Patriotic, Honesty, Integrity and Accountability.

DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:

• Provide administrative support in the unit. Perform general administrative activities in support of the unit travel, venues and accommodation arrangements. Ensure the administration of office correspondence, documents and reports Compile letters, memorandums, submissions, reports and minutes for the unit. Ensure the maintenance of filling system for the unit. Compile financial and administration reports and documents. Ensure compilation of budget and cash flow projections. Convene and attend meetings and act as secretary during meetings.
• Ensure accurate Completion of subsistence claims. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the unit. Ensure the flow of information and documents in the unit. Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the unit are processed. Provide office administration services in the functional unit. Ensure innovation and service delivery within the Unit. Ensure the implementation of effective risk and compliance management practices. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements.