Senior Administrative Officer

REQUIREMENTS

Minimum requirements

• Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Public Administration / Public Management / Business Administration / Business Management or relevant equivalent qualification. Minimum of 2 years' experience in administration environment. A valid driver's licence.
• Job related knowledge: Public Service Regulations, Financial procedures, Treasury Regulations and Basic Accounting System BAS.
• Job related skills: Computer literacy, Interpersonal relations, Organising and Planning, Communication verbal and written, Analytical thinking, Problem solving ability, Financial management and report writing. Work under pressure, Teamwork and willingness to work extra hours.

DUTIES

• Provide financial management services. Facilitate, plan, oversee, drive the timely and accurate preparation of the annual budget in line with Public Finance Management Act PFMA, Treasury Regulations Strategic priorities weekly / monthly / quarterly. Compile Demand Management Plan DMP, Medium Term Expenditure Framework MTEF, adjustment estimates and Estimated National Expenditure ENE. Oversee effective, efficient and economical utilisation of funds. Document and communicate procedures for accessing and shifting of funds. Coordinate budgeting, audit and financial functions. Verify Transport and Subsistence T&S and sundry and overtime payment. Administer the procurement of goods and services.
• Compile, manage and maintain of the Demand Management Plan. Facilitate Supply Chain Management SCM services. Facilitate monthly, quarterly and annual reporting on SCM related matters. Control over safekeeping, utilisation and maintenance of all assets. Ensure proper administration of sourcing and evaluation of quotations. Capture and authorise of goods / services on LOGIS system. Handle queries from internal and external clients relating to supply chain matters. Render general office support services. Supervise, motivate and develop staff through individual performance agreements.
• Provide assistance in the developing/reviewing of operational plan. Compile various submissions/memoranda and responses. Attend to queries from Internal Audit. Administer leave forms / attend to queries. Make travel/conference bookings and confirmations. Provide secretariat services. Checking draft minutes for accuracy against recording of notes. Administer asset. Maintain asset register. Liaise with asset unit during asset verification. Manage outgoing and on-going assets. Allocate equipment to officials.