Senior Administrative Clerk: Admministration, Coordination and Communications

Department of Higher Education and Training · Pretoria, Gauteng

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REQUIREMENTS

A Senior Certificate/Grade 12/NCV Certificate Level 4. Related degree/National diploma will be an added advantage. A minimum of one to two years' relevant experience will be an added advantage.
The successful candidate must be adaptable, disciplined, self-confident, and able to work independently and under pressure, and work with a diverse team. Good writing, communication and interpersonal relationship skills are essential along with experience in administration.
Ability to write minutes, draft agendas, organize venues and catering, coordinating meetings, policies acts and regulations, Computer literacy i.e. MS Word, Excel, Outlook and PowerPoint, Stakeholder engagements and Knowledge and understanding of social media.

To assist in the work performed in the Directorate: National Human Resource Development, including co-ordination of meetings for Human Resource development Council of South Africa and its structures.
To handle all incoming and outgoing mails and referee to the correct role players. To provide secretarial functions in board meetings and wherever the Human Resource Development Council of South Africa sits.
To arrange and schedule seminars, meetings, and social functions and identify venues, invite role players, and organize refreshments. To record all minutes/ decisions and communicate to all relevant role players and make follow up on progress. To collect all relevant documents for meetings.
Scrutinize documents to determine actions/information/other documents required for meetings. To keep a filling system. To compile documents, memorandums, letters and reports. To compile agendas and the minutes for meetings and workshops. To liaise with travel agencies to make travel and accommodation arrangements for members and social partners of the HRDCSA.
To process the travel and subsistence claims. To assist the Deputy Director in the running of the office and provide support when required. Sending & retrieving emails, typing memos and submissions.
N.B. All shortlisted candidates will be required to complete a relevant competency exercise.