Secretary to the Chief Financial Officer

• Salary: R477 403.57 per annum Task Grade 12

Minimum Requirements

• Grade 12
• Diploma in Office Administration or relevant Secretarial qualification at NQF6
• Computer Literacy MS Office Applications.
• 2-3 years relevant secretarial and administrative experience.
• Financial administration background will be advantageous
• Excellent verbal and written communication skills.
• Good organisational and office administration skills.
• Ability to maintain a high level of confidentiality.

Key Performance Areas

• Provide comprehensive secretarial and administrative support to the Chief Financial Officer, Deputy CPO and Finance Managers. Schedule, coordinate and manage appointments, meetings and travel arrangements.
• Prepare, formal, type and distribute correspondence, reports, agendas and minutes of meetings.
• Coordinate meeting logistics, venue bookings and circulation of meeting notifications and decumulation.
• Manage incoming and outgoing correspondence, memoranda and departmental records.
• Maintain filing systems and ensure safekeeping of confidential information and documentation
• Receive visitors, attend to enquiries and perform receptionist and telephonist duties for the Office of the CFO.
• Screen telephone calls, record messages and redirect enquiries to relevant officials.
• Assist with customer account enquiries and general stakeholder relations.
• Assist with the coordination and tracking of sadit queries and response
• Process requisitions, stationery orders and office consumables
• Support the day-to-day administration and efficient functioning of the Office of the Chief Financial Officer.

Inherent Requirements

• Sound and professional interpersonal skills
• Ability to work under pressure
• Excellent communication skills
• Good organisational and administrative skills.
• Attention to detail Ability to maintain confidentiality
• Ability to interpret and apply administrative procedures and guidelines
• Customer service orientation