Secretary To Director Infrastructure Development & Human Settlements (IDHS)
Emalahleni Municipality · Eastern Cape
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Start free — we apply for you →Remuneration: TASK GRADE 07 of Category 2 Municipality R211 197 – R274 140 per annum Excluding Council's Benefits
JOB PURPOSE
- To provide administrative and secretarial support and provisioning to the Infrastructure Development and Human Settlements IDHS Directorate in achieving their goals and objectives.
REPORTING DIRECTLY TO THE DIRECTOR IDHS
MINIMUM REQUIREMENTS
- Grade 12
- Certificate Equivalent to N6 in Public Management and/ Public administration in Secretarial/Office Administration.
- Computer literacy-MS Office Applications
- 2 years' relevant local government experience
KEY PERFORMANCE AREAS
- Secretarial Support: scheduling, confirming, and updating the diary of the Director: IDHS and alerting or indicating priority/urgent meetings required attention.
- Organising, confirming, and scheduling meeting/appointments with internal departments/external officials, arranging the venue and attending to catering/refreshments requirements.
- Copying, typing and formatting documents/reports and creates presentations using Word processing and related office applications.
- Information Recording: Referencing source documentation, reports and/or instructions using alpha-numeric sequential codes, to facilitate retrieval.
- General Office Support/Receptionist/Telephonist function.
- Attending to telephonic calls and visitors to the Directorate, establishing nature of visits and directs requests to appropriate personnel.