Secretary I

Duties and responsibilities Obtain and record costs from foreign associates and external service providers, including translation, notarisation and legalisation costs. Prepare quotations, cost estimates and supporting documentation for client approval. Maintain accurate quotation records and supporting correspondence. Follow up on outstanding cost information required for quotations. Open matters and clients on Patricia where applicable. Request and coordinate foreign trade mark searches with foreign associates. Record search results and relevant information on the matter management system. Follow up on outstanding search reports. Review and follow up on invoices relating to search reports. Ensure client records and matter information remain accurate and up to date Prepare administrative documentation required for foreign trade mark filings. Prepare and issue filing instructions to foreign associates. Coordinate supporting documents, including powers of attorney, priority documents and other filing requirements. Ensure filing requirements are met within prescribed deadlines. Monitor filing instructions and follow up where necessary. Record filing details, application numbers and relevant dates. Update the firm's records and diary system following filing. Follow up on filing invoices received from foreign associates.