SDTM1383-5-2026 Administrative Officer

City of Tshwane · Gauteng

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Appointment requirements

Grade 12
At least six months' relevant experience in an administration environment
Computer literacy
Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Personal attributes and/or competencies

Being ethical; good communication skills; good general administrative skills; good interpersonal relations; ability to be a good team member; ability to pay attention to detail; ability to be professional; ability to work independently at a strategic level; integrity; ability to work under pressure; flexibility; ability to meet given deadlines; exceptional and dynamic creativity to improve the functioning of the section; organising and coordination skills

Primary functions

Communication and coordination
Organising meetings
Communicating with stakeholders
Preparing quotations and handling invoices for the services rendered
Handling orders and requisitions and facilitating the delivery of stock items
Scheduling appointments, events and meetings and as well as taking minutes
Facilitating contractors' machinery and equipment
Managing registers, vehicle logbooks and employee time sheets
Managing time sheets and leave applications
Recording assets and updating the list monthly
Organising the occupational health and safeyu file and maintaining it monthly
Preparing administrative and statistical reports by analysing data and identifying trends
Creating building maintenance job orders and submitting them to the relevant service providers
Controlling the depot fleet register and updating it weekly
Ordering plant materials, irrigation supplies and other consumable stock items
Receiving customer complaints and issuing job orders to the line managers