SCM Officer: Acquisition

THE CANDIDATE PROFILE

• Basic understanding of The South African Local Government environment
• Understanding of the SALGA organisation and processes
• Understanding of all relevant legislation impacting on the area of SCM
• Understanding of the principles underpinning SCM
• Knowledge and understanding of the PFMA and all other SCM related regulations and Acts
• Knowledge and understanding of public sector bid processes
• Knowledge and understanding of the accounting function within SCM
• Strong interpersonal skills
• Capable of prioritising
• Good analytical and problem solving skills
• Administrative and project coordination skills
• Planning, Organising and time management skills
• Detail orientated and accurate
• High degree of self-management, pro- activeness and creativity
• Customer service orientation
• Transparent and informing
• High integrity & Ethics
• Relationship building and Team player
• Culture fit: SALGA desires an individual who will share and buy-in, in our core values, mission and vision, demonstrating a commitment to our ethos beyond just doing the job

QUALIFICATIONS AND EXPERIENCE

• A relevant Degree /NQF level 7 qualification in Supply Chain Management
• At least 5 years' relevant experience of which at least 1 years have been at an equivalent level within a medium to large size organization
• Valid Driver's License
• Ability to maintain high-level of accuracy and confidentiality
• Sound track record in effectively managing complex and sensitive stakeholder engagements at all levels.
• Sound understanding of policy and legislative frameworks in area of responsibility

KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS

• Provide efficient and effective SCM Acquisitions Service: Compile, manage and maintain supplier database and developprospective list of preferred suppliers. Roll-out and implementation of policies to ensure efficient and effective SALGA procurement/ acquisition. Facilitate the effective processing of acquisition requests. Analyse procurement requests for quotations and sourcing suppliers for quotations. Procurement source documents are verified and captured, once approved, the order is timeously placed with the supplier, in accordance with departmental policies and procedures and compliant with applicable legislative requirements.
• Facilitate bid/ quotation process: Execute the bid/quotation process and evaluate and facilitate adjudication of bids. Compilationof bid documents. Ensure that all advertised bids are handled within the prescribed validity period and compilation of statistics of bids awarded for reporting to National Treasury. Facilitate receiving and opening of bids. Coordinate bid adjudication committee meetings and provide secretarial support.
• Ensure compliance with relevant legislations, SALGA policy and any other regulations governing SCM: Monthly monitoringand recording of deviations; non- compliance and corrective measures implemented. Implementation of SCM Policy.
• Reporting: Report on the implementation plan and institute corrective measures. Report on compliance, deviations. Report onsupply chain management information as required to internal and external stakeholders. Compile monthly reports on the above in compliance with National Treasury reporting requirements. Compile quarterly reports with all Treasury practice notes and regulatory reporting requirements.
• Risk and Performance Management: Identify SCM risks and support the senior management in developing and implementing riskmitigation plans in area of accountability. Safeguard SCM Information. Review SCM performance and satisfaction levels from internal customers and support the development of performance improvement plans. Implement feedback mechanisms to obtain feedback re the experience and satisfaction of events logistical arrangements. Support the Monitoring and evaluation of the quality of service provided to SALGA. Implement corrective action where quality standards are not met.
• Query Resolution: Implementation of customer care charter. Effective handling of queries and speedy resolution of all customerand supplier queries/ complaints. All queries to be handled as they emerge for client satisfaction.