Sales Co-Ordinator

Join Our Team as a Sales Specialist at Rohloff Group!

Are you a results-driven professional with a passion for building strong client relationships Rohloff Group is looking for a dedicated Sales Co-Ordinator to join our dynamic team. The Sales Coordinator is responsible for providing administrative and operational support to the sales function within Panterra. The role ensures that all quotations for internal and external services are accurately prepared, tracked, and maintained, while supporting the sales team in achieving revenue targets through efficient coordination and process management.

What You'll Be Cooking Up

Quotation Management (Core Function)

• Prepare accurate and professional quotations for:

• Internal Rohloff Group entities

• External clients and customers

• Ensure all quotations are based on approved pricing, supplier inputs, and costing structures

• Coordinate with Procurement and Finance to validate pricing and margins

• Issue quotations within agreed turnaround times

• Maintain version control and proper documentation of all quotations

Sales Administration Support

• Provide day-to-day support to the Sales Team

• Assist with compiling proposals, presentations, and supporting documentation

• Coordinate client requests and ensure timely responses

• Track progress of quotes from issuance to conversion

Register & Pipeline Management

• Maintain and update the following registers:

• Quotation register (all quotes issued)

• Sales pipeline register (opportunities and status)

• Conversion tracking (won/lost deals)

• Ensure registers are accurate, up-to-date, and audit-ready

• Generate weekly/monthly reports for Sales and Management

Stakeholder Coordination

• Liaise with:

• Procurement (supplier pricing, sourcing inputs)

• Finance (costing, margins, invoicing alignment)

• Operations (service feasibility and delivery timelines)

• Ensure alignment between quoting, service delivery, and invoicing

Data Integrity & Reporting

• Maintain clean, accurate sales data across all registers and systems

• Provide insights on:

• Quote turnaround times

• Conversion rates

• Pipeline value

• Highlight risks, delays, or inconsistencies to Sales Lead

Process & Compliance

• Ensure all quotations follow Panterra and Rohloff Group standards and templates

• Maintain proper document control and filing systems

• Support audit processes by ensuring complete records

• Identify process improvements in quotation and sales coordination workflows
• Matric

What You Bring to the Table

• Matric
• Diploma or Certificate in Business Administration, Sales, or Finance-related field (not mandatory if experienced)

• Strong Excel skills (tracking registers, reporting)

• Experience working with CRM or sales tracking systems (advantageous) Business Central

• Proficiency in Microsoft Office (Word, PowerPoint)

• 2–4 years experience in a sales coordination, admin, or commercial support role

• Experience with quotation preparation and tracking

• Exposure to procurement or finance environments (advantageous)

• High attention to detail and accuracy
• Strong organisational and coordination skills
• Ability to manage multiple quotes and deadlines simultaneously
• Strong communication and stakeholder management skills
• Commercial awareness (basic understanding of costing)

Why You'll Love It Here

• Competitive salary and bonuses.
• Comprehensive benefits.
• Collaborative, inclusive, and flexible work environment.

Ready to make an impact? Apply now and join us on this exciting journey!