Sales Assistant - Medical Surgical Devices

Duties & Responsibilities

You will coordinate a wide range of activities, including sales administration, customer master data, pricing, consignment management, finance administration, events, logistics, and compliance. Acting as a central point of coordination, you help ensure efficient business operations while delivering outstanding service to both internal and external customers.

Job Responsibilities

SALES & COMMERCIAL SUPPORT

• Provide day-to-day administrative support to the Interventional Systems Sales team.

• Prepare customer quotations and support public and private tender submissions.

• Assist Sales Representatives with customer documentation, quotations, reports, and system-related queries.

• Support sales reporting and business analysis through Power BI and other reporting tools.

CUSTOMER & COMMERCIAL ADMINISTRATION

• Create, maintain, and update customer master data within SAP.

• Process customer creations, amendments, approvals, and supporting documentation.

• Maintain customer allocations, ship-to addresses, and prospect databases.

• Manage consignment agreements, approvals, customer signatures, and related documentation.

• Support Sales Representatives with consignment procedures and ensure compliance with company requirements.

PRICING & SYSTEMS SUPPORT

• Maintain SAP price files and implement approved pricing updates.

• Process customer-specific pricing and coordinate updates with Customer Service and IT.

• Generate quotations in Salesforce and provide first-line support to Sales Representatives.

• Coordinate Salesforce user access and liaise with system support teams when required.

FINANCE, LOGISTICS & OPERATIONAL SUPPORT

• Raise purchase orders, process goods receipts, submit invoices, and follow up on supplier payments.

• Coordinate month-end purchase order closure and cost centre allocations.

• Support inventory administration, product returns, courier collections, and logistics activities.

• Coordinate on-boarding activities, business cards, SAP user requests, sales meetings, and provide general operational support where needed.

EVENTS & MARKETING COORDINATION

• Coordinate local and international training events, workshops, conferences, and exhibitions.

• Arrange travel, accommodation, visas, venue bookings, and event logistics.

• Coordinate promotional materials, supplier quotations, hospital branding, and marketing support activities.

COMPLIANCE & CONTINUOUS IMPROVEMENT

• Support audit activities, pricing approvals, and compliance documentation.

• Ensure adherence to company policies, quality standards, and regulatory requirements.

• Continuously improve administrative processes, document control, and filing systems while maintaining a strong customer service focus.

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