Sales Assistant - Interventional Systems

Introduction

Our client in the medical devices and healthcare industry is seeking a proactive, highly organised Sales Assistant to provide comprehensive administrative, operational, and commercial support to a specialised sales team. This role serves as a central point of coordination across sales administration, customer data, pricing, consignments, finance, logistics, events, and compliance, helping ensure efficient day-to-day commercial operations and excellent service to internal and external customers.

Job Responsibilities

Sales & Commercial Support

• Provide day-to-day administrative support to the Interventional Systems Sales team.

• Prepare customer quotations and support public and private tender submissions.

• Assist Sales Representatives with customer documentation, quotations, reports, and system-related queries. • Support sales reporting and business analysis through Power BI and other reporting tools.

Customer & Commercial Administration

• Create, maintain, and update customer master data within SAP.

• Process customer creations, amendments, approvals, and supporting documentation. • Maintain customer allocations, ship-to addresses, and prospect databases.

• Manage consignment agreements, approvals, customer signatures, and related documentation.

• Support Sales Representatives with consignment procedures and ensure compliance with company requirements.

Pricing & Systems Support

• Maintain SAP price files and implement approved pricing updates.

• Process customer-specific pricing and coordinate updates with Customer Service and IT.

• Generate quotations in Salesforce and provide first-line support to Sales Representatives.

• Coordinate Salesforce user access and liaise with system support teams when required.

Finance, Logistics & Operational Support

• Raise purchase orders, process goods receipts, submit invoices, and follow up on supplier payments.

• Coordinate month-end purchase order closure and cost centre allocations.

• Support inventory administration, product returns, courier collections, and logistics activities.

• Coordinate onboarding activities, business cards, SAP user requests, sales meetings, and provide general operational support where needed.

Events & Marketing Coordination

• Coordinate local and international training events, workshops, conferences, and exhibitions.

• Arrange travel, accommodation, visas, venue bookings, and event logistics.

• Coordinate promotional materials, supplier quotations, hospital branding, and marketing support activities.

Compliance & Continuous Improvement

• Support audit activities, pricing approvals, and compliance documentation.

• Ensure adherence to company policies, quality standards, and regulatory requirements.

• Continuously improve administrative processes, document control, and filing systems while maintaining a strong customer service focus.

Desired Experience & Qualification

• Grade 12 / National Senior Certificate.

• Diploma or Bachelor's degree in Business Administration, Sales Administration, Commercial Management, or a related field is an advantage.

• Minimum 3–5 years of experience in a Sales Administration, Commercial Support, or Sales Operations role.

• Experience working with SAP (or another ERP system), Salesforce, Microsoft Office, and Power BI.

• Strong administrative, planning, and organizational skills with excellent attention to detail.

• Ability to manage multiple priorities and work effectively under deadlines.

• Excellent communication and stakeholder management skills.

• Proactive, customer-focused, and able to work independently as well as collaboratively across teams.

• Experience with tender administration, pricing, finance processes, or compliance is considered a strong advantage.

Interested?

If this opportunity interests you, click the link below to apply

https://psmp.co.za/job/sales-assistant/