Sales Administrator
Bostik · Cape Town, Western Cape
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To provide administrative support to the Consumer Sales Division, including Directors, Sales Managers and Sales Representatives, through sales reporting, order processing and pricing administration on Syspro, customer liaison and coordination of departmental activities.
Duties & Responsibilities
Sales Reporting
- Generate daily, weekly, monthly and ad hoc reports using QlikView.
- Prepare customer reports, comparative sales reports and agent reports.
- Extract data from QlikView to compile graphs, charts and sales analyses.
- Assist with sales forecasting across regions and products.
- Assist sales staff and agents with general reports and sales figures.
- Assist with preparing and importing annual budgets into QlikView and monitoring performance.
Sales Order Processing
- Receive and process sales orders accurately and timeously.
- Follow up on back orders.
- Liaise with customers regarding queries.
- Load and import contract pricing onto Syspro.
Sales Support and Correspondence
- Create presentations and flyers.
- Compile sales information for customer reviews, conference presentations, price increase negotiations and trade reviews.
- Prepare artwork, graphics, flyers and advertising sheets for trade.
- Draft correspondence to customers, suppliers and other stakeholders.
- Assist sales staff with preparing customer packs and gifts.
- Prepare training certificates for Sales Representatives and the Construction team.
Travel Arrangements and Vehicle Management
- Coordinate airline reservations, hotel accommodation and car hire.
- Control vehicle usage and maintain an accurate usage register.
Leave and General Administration
- Process departmental leave transactions on ESS.
- Maintain the monthly attendance register and submit it to HR.
- Arrange meetings and prepare venues, refreshments and handouts.
- Generate payment requisitions on Syspro.
Desired Experience & Qualification
Education
- Matric/Grade 12
- A tertiary qualification in Business Management or a related field would be advantageous
Experience
- Three to five years’ working experience in a production administrative environment.
- Experience with Syspro would be advantageous.
- Experience in a multinational global company would be beneficial.
Other requirements
- Ability to work within tight deadlines.
- Willingness to work after hours when necessary.
Package & Remuneration
Medical Aid Contribution
Pension Fund Contribution
13th Cheque
20 days AL