Sales Administration Assistant - Western Cape - Corporate and SME

CORE PURPOSE OF THE JOB To provide support to the Corporate & SME Office in terms of administration tasks including office maintenance to ensure efficiency within the Department. Post Approval Functions • Review of Decision Pack and actioning of Credit Committee Decisions • Requesting via the TASL (Technical Advance Support Log) of the relevant Facility Letters and Legal Documentation • Finalisation of all necessary requirements prior to payout Musharaka Deals: • Request musharaka agreements • Bond instruction: Prepare bond instruction template and upload to TASL • Complete Letter Of Authority for equity deals • Prepare payment pack for equity deals and forward on to Supervisor for sign off MV Drawdowns: • Liaise with client / dealers wrt financing requirements • Prepare / Extract Podiums and issue to dealers • Request MV agreements • Prepare payment pack and forward on to Supervisor for sign off Equipment Drawdowns: • Liaise with client / suppliers wrt financing requirements • Provide suppliers with invoicing requirements • Request Equipment agreements (Normal and Non Finalised Deals) • Prepare payment pack and forward on to Supervisor for sign off Non Finalised Deal’s • Assist Supervisor with finalisation of deals, as and when necessary Valuations • Request Valuations on SharePoint • Create Valuator payment packs Fees • Ensure valuation fee invoices are sent off and fees recovered from client • Ensure Admin fee invoices are verified and requested from TASL and thereafter sent to client for recovery • Prepare Fee journals, as and when required Settlements • Ensure Settlement maturities have been logged • Ensure Proof Of Payment submitted to Bank Statement Allocations for correct allocation Logbook Requests • Ensure Log for release of logbooks is done timeously via the Post Advances Log • Ensure proxy packs and duplicate logbook requests are completed when necessary FICA • Request additional Financial Intelligence Centre Act (FICA) info from clients • Review and compile necessary FICA related documents • Upload FICA onto to TASL and request FICA approval • Attend to refer-backs/queries timeously • Attend to Ongoing Due Diligence, as and when necessary Enhanced Due Diligence • Ensure EDD is submitted timeously for Approval General • Attend to TASL / Credit Administration Hub / CNV / COB and Legal queries • Liaise with Legal wrt Trust Deed Reviews • Monitor and attend to Queries from Trade Group Annexure A’s • Prepare Pack and checklist and upload to SharePoint Communication to clients • Preparation of Cross Border Letters Shariah and Legal Queries • Attend to necessary Logs, as and when required Email Monitoring • Monitor of Department email address and respond to relevant queries timeously Customer Relations & Back Office Functions • Assists the Corporate & SME / Relationship managers with back- office administrative and operational management of the clients • Attend to administrative queries for clients • Assist clients in the absence of the Corporate & SME / Relationship managers. • Liaises with clients in respect of administrative / operational queries and other related information requirements. Back Office Support • Assists the Corporate & SME Admin Supervisor in general administrative tasks daily • Assisting on an ad-hoc basis on any department/ Bank projects