Sales Administration Assistant - Gauteng

CORE PURPOSE OF THE JOB To provide support to the Corporate & SME Office in terms of administration tasks including office maintenance to ensure efficiency within the Department. Post Approval Functions Review of Decision Pack and actioning of Credit Committee Decisions Requesting via the TASL (Technical Advance Support Log) of the relevant Facility Letters and Legal Documentation Finalisation of all necessary requirements prior to payout Musharaka Deals: Request musharaka agreements Bond instruction: Prepare bond instruction template and upload to TASL Complete Letter Of Authority for equity deals Prepare payment pack for equity deals and forward on to Supervisor for sign off MV Drawdowns: Liaise with client / dealers wrt financing requirements Prepare / Extract Podiums and issue to dealers Request MV agreements Prepare payment pack and forward on to Supervisor for sign off Equipment Drawdowns: Liaise with client / suppliers wrt financing requirements Provide suppliers with invoicing requirements Request Equipment agreements (Normal and Non Finalised Deals) Prepare payment pack and forward on to Supervisor for sign off Non Finalised Deal’s Assist Supervisor with finalisation of deals, as and when necessary Valuations Request Valuations on SharePoint Create Valuator payment packsFees Ensure valuation fee invoices are sent off and fees recovered from client Ensure Admin fee invoices are verified and requested from TASL and thereafter sent to client for recovery Prepare Fee journals, as and when requiredSettlements Ensure Settlement maturities have been logged Ensure Proof Of Payment submitted to Bank Statement Allocations for correct allocation Logbook Requests Ensure Log for release of logbooks is done timeously via the Post Advances Log Ensure proxy packs and duplicate logbook requests are completed when necessary FICA Request additional Financial Intelligence Centre Act (FICA) info from clients Review and compile necessary FICA related documents Upload FICA onto to TASL and request FICA approval Attend to refer-backs/queries timeously Attend to Ongoing Due Diligence, as and when necessary Enhanced Due Diligence Ensure EDD is submitted timeously for Approval General Attend to TASL / Credit Administration Hub / CNV / COB and Legal queries Liaise with Legal wrt Trust Deed Reviews Monitor and attend to Queries from Trade Group Annexure A’s Prepare Pack and checklist and upload to SharePoint Communication to clients Preparation of Cross Border Letters Shariah and Legal Queries Attend to necessary Logs, as and when required Email Monitoring Monitor of Department email address and respond to relevant queries timeouslyDespatch of Legal files Customer Relations & Back Office Functions Assists the Corporate & SME / Relationship managers with back- office administrative and operational management of the clients Attend to administrative queries for clients Assist clients in the absence of the Corporate & SME / Relationship managers. Liaises with clients in respect of administrative / operational queries and other related information requirements. Back Office Support Assists the Corporate & SME Admin Supervisor in general administrative tasks daily Assisting on an ad-hoc basis on any department/ Bank projects