Retail Project Administrator

The role focuses on ensuring retail stores meet health, safety, and occupational standards, obtaining necessary compliance certificates, and overseeing store maintenance to ensure safe, well-functioning environments. This position requires close coordination with Operations Management, design teams, vendors, and store staff to support smooth and efficient retail operations.

Key Responsibilities

• Secure Occupation Certificate and Certificates of Compliance (CoC) for electrical and fire systems, working with external suppliers and contractors. • Ensure stores meet Occupational Health and Safety Act (OHSA) standards for Department of Labour inspections. • Source competitive quotes and coordinate contractor services for store maintenance (e.g., electrical, shopfitting, plumbing). • Book and coordinate travel and accommodation for operations team, when required. • Provide administrative support to the Operations team to ensure optimal trading of retail stores. • Maintain compliance records and prepare reports for audits and management. • Manage vendor relationships and maintenance budgets to ensure cost-effective solutions. Requirements:

• National Diploma or Certificate in Project Management, Occupational Health and Safety, or Business Administration (NQF Level 5 or 6).
• Short courses in OHS (e.g., SAMTRAC, IOSH) are advantageous.
• Minimum 5 years in retail coordination, facilities, or compliance, with experience in health and safety audits or maintenance coordination.
• Proficiency in Microsoft Office (Excel, Word, Outlook), strong organizational and communication skills, ability to manage multiple store location requirements and knowledge of OHSA and municipal regulations.
• Valid drivers license and reliable vehicle for travel to stores.

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