Remote Assistant to the CEO

Introduction

Please note that applications for this position are ONLY being accepted on the Gradlinc platform only. Please create an account on Gradlinc and apply there.

Duties & Responsibilities

We are a busy educational publishing services company that develops textbooks, readers and teacher’s guides for schools in South Africa and around the world. Our CEO needs a capable, well-organised assistant to help keep projects, files and admin running smoothly.

What you’ll do

• Manage email, calendars, meetings and follow-ups

• Prepare, format and tidy Word documents: briefs, contracts, reports, templates and manuscripts

• Keep project trackers, schedules and freelancer records up to date in Excel

• Organise and name files and folders in OneDrive so everything is easy to find

• Prepare invoices, quotes and payment records

• Draft emails, letters and meeting notes

• Use AI tools to speed up drafting, summarising, checking and formatting, always checking the results yourself

Desired Experience & Qualification

Who we’re looking for

• Very confident in MS Word (essential): styles, headings, tables, Track Changes and comments, templates, page layout and formatting long documents

• Very confident with AI tools (essential): for example ChatGPT, Claude or Microsoft Copilot. You know how to write good prompts, check the output, and keep confidential material safe.

• Strong admin skills (essential): organised, reliable, a strong eye for detail, and good at juggling several tasks and deadlines

• Comfortable with Excel, Outlook and OneDrive

• Excellent written English

• Your own laptop and reliable Wi-Fi (essential)

• Willing to sign a confidentiality agreement

• A bonus: experience in publishing, education or office administration

What we offer

• Paid, flexible work from home

• A varied role in a growing international publishing company

• Training and support from an experienced team

• A reference for future applications

Interested?

Please note that applications for this position are ONLY being accepted on the Gradlinc platform only. Please create a (free) account at https://gradlinc.co.za/graduates/ and apply