Receptionist

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

Daily Responsibilities

Reception Duties

• Receptionist will be required to perform Reception related duties on a daily basis.

• It is important that all telephone calls are conducted in a professional manner.

• All messages must be written down correctly and handed over to the relevant staff members accordingly.

• All visitors received in reception must be handled in a professional manner.

• Receptionist must be presentable when performing reception tasks.

• When orders are delivered – Warehouse & Assistant Logistics Operations Manager or Stores manager must be called to reception to receive/sign all deliveries.

Reception Responsibilities

Receptionist

• The Receptionist is responsible for ensuring that the reception area is Cleaned every morning and also during the course of the day by the Office Cleaning Lady.

• The reception floor must be swept and mopped and tables must be polished

• The welcome mats need to be cleaned

• The glass doors must be wiped on daily basis

Boardrooms

• It is the responsibility of the Receptionist to ensure that the large and small boardrooms are cleaned & additionally the boardrooms must be cleaned after each meeting during the course of the day by the Office Cleaning Lady.

• Tables and display areas must be dusted and all bottles must be removed from the tables

Bathrooms

• The Receptionist must ensure that the visitor bathrooms are cleaned in the morning and also during the course of the day by the Office Cleaner.

• Floors must be swept and mopped.

• All toilets must be properly cleaned

• All hand wash basins must be properly cleaned

• Toilet rolls must be replaced if required

• Hand towels must be replaced if required

• Hand soap dispenser must be refilled if required

• Ensure that the Office Cleaner’s check sheet is completed every time the area is cleaned

• Receptionist must report any items that are not working properly to the Financial Administrator Assistant for further action

Assist the logistic Department Duties

• The Receptionist is responsible for:

• Filing of Production documentation – SIGMA

• Preparing General files with labels and covered books for Logistics Mangers.

• Archiving for Logistics Department

• Monitoring Copier paper for Copiers

• Monitor Ink cartridges for Copiers.

• Receive Forklift and Security Check sheet – check completed fully and correctly and filing of same.

• Production movement/sock movement control sheets – checks and filing

• Radio checks BiWeekly.

• Ad Hoc – assist when required.

Stationery

• The Receptionist is responsible for:

• Assist the factory staff with stationery requirements.

• All stationery must be signed for.

• Stationery & grocery schedule with stock on hand, issues per unit/admin, receipt of stock and balance for monthly stock take.

• Prepare stationery & grocery monthly requirement for ordering.

• Accept delivery of stock – to balance with orders place.

• Place stationery & groceries in stationery room.

• Monthly stationer & grocery stock take.

Financial department

Assist with filing / Archiving & preparing monthly files.

Desired Experience & Qualification

Reception experience

Must have own Transport.

Must Reside: Pretoria East or suburbs near Clayville, Olifantsfontein

Working Hours:   Monday to Fridays 08:00 am to 17:00 pm

Dress Code: Receptionist must be presentable & Professional at all times.