Receptionist / PA
Talent Recruitment · Boksburg
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Start free — we apply for you →Job Description for the Receptionist
• Greet arriving visitors with professional, warm, and positive energy. • Operate the switchboard with a vibrant, confident phone presence and clear verbal communication skills. • Field phone calls with energy and confidence, ensuring clear communication and efficient routing. • Reporting faulty phone and internet connections to the Service Provider. • Control building access by managing guests and managing their requests. • Maintain tidy reception and waiting areas to reflect high corporate standards. • Distribute incoming deliveries • Distribute incoming documents from staff to the correct departments. • Schedule boardroom meetings and other office appointments as required. • Order office supplies and keep track of internal stock levels regularly. • Provide clerical support including data entry, document scanning, and photocopying as required. • Coordinate catering services for internal meetings events • Arrange travel accommodations as required
Required Skills & Competencies
• Verbal communication skills to interact confidently with clients and staff. • Written literacy skills for drafting clear emails, memos, and office updates. • Multitasking capabilities to handle front-desk traffic while completing administrative paperwork. • Technical proficiency skills in Microsoft Office 365 applications like Excel, Word, and Outlook. • Time management abilities to meet changing priorities in fast-paced environments. • Discretion and confidentiality when dealing with sensitive personnel or financial records. • Problem-solving aptitude to resolve basic customer service issues or complaints independently.
Applicant must be presentable and a clear photo must accompany the CV/application.