Receptionist / Office Administrator

Reference: PE006665-HG-2

NEW VACANCY!!! We are seeking an experienced Receptionist / Office Administrator in the Contracting, Insulation & Engineering Industry, based in Port Elizabeth/Gqeberha. Duties & Responsibilities

Key Responsibilities

• Act as the first point of contact for the business, ensuring the smooth day-to-day operation of the office.

• Manage incoming calls, emails, walk-in customers, suppliers, and general enquiries professionally and efficiently.

• Provide administrative support, including filing, record-keeping, debtor and creditor management, and general office administration.

• Assist with travel, accommodation, and transportation bookings as required.

• Manage purchasing and stock control functions, including sourcing materials, processing purchase orders, tracking supplies, and maintaining stock records.

Minimum Requirements

• Grade 12 (Matric)

• Diploma or Degree in Business Administration or a related field (advantageous)

• 2–3 years' experience in debtor and creditor administration

• 1+ year experience in purchasing and supplier management

• Proficiency in Sage Accounting and Pastel 18 (essential)

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• English and Afrikaans bilingual (advantageous)

Required Experience

• Debtors and creditors management

• Sage Accounting and Pastel 18

• Purchasing processes and supplier liaison

• Microsoft Office applications

• General office administration and office equipment usage

• Stock control and inventory management (advantageous)

Knowledge

• Administrative and office management procedures

• Purchasing processes and principles

• Sage Accounting, Pastel 18, QuickBooks, or similar accounting software

• Basic accounting principles (advantageous)

Key Skills

• Strong organisational and administrative abilities

• Excellent communication and interpersonal skills

• Strong planning, time management, and problem-solving skills

• High level of computer literacy

• Sound judgement and decision-making ability

• Numeracy and attention to detail

• Ability to work collaboratively and manage multiple priorities

Package & Remuneration

Monthly