Receptionist / Office Administrator

Key Responsibilities

• Act as the first point of contact for the business, ensuring the smooth day-to-day operation of the office. • Manage incoming calls, emails, walk-in customers, suppliers, and general enquiries professionally and efficiently. • Provide administrative support, including filing, record-keeping, debtor and creditor management, and general office administration. • Assist with travel, accommodation, and transportation bookings as required. • Manage purchasing and stock control functions, including sourcing materials, processing purchase orders, tracking supplies, and maintaining stock records. Minimum Requirements

• Grade 12 (Matric) • Diploma or Degree in Business Administration or a related field (advantageous) • 23 years' experience in debtor and creditor administration • 1+ year experience in purchasing and supplier management • Proficiency in Sage Accounting and Pastel 18 (essential) • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • English and Afrikaans bilingual (advantageous) Required Experience

• Debtors and creditors management • Sage Accounting and Pastel 18 • Purchasing processes and supplier liaison • Microsoft Office applications • General office administration and office equipment usage • Stock control and inventory management (advantageous) Knowledge

• Administrative and office management procedures • Purchasing processes and principles • Sage Accounting, Pastel 18, QuickBooks, or similar accounting software • Basic accounting principles (advantageous) Key Skills

• Strong organisational and administrative abilities
• Excellent communication and interpersonal skills
• Strong planning, time management, and problem-solving skills
• High level of computer literacy
• Sound judgement and decision-making ability
• Numeracy and attention to detail
• Ability to work collaboratively and manage multiple priorities

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