Receptionist / HR Administrator / Health & Safety Representative

Introduction

Our client is a well-established, food manufacturing business with a growing national footprint. The business manufactures and distributes a diverse range of food products. The organisation has built its reputation around quality, operational excellence, innovation and ethical business practices, with a strong focus on food safety, sustainability and continuous improvement. Its manufacturing operations make use of modern technology and place significant emphasis on efficiency and product quality.

Description

A well-established business in Durbanville is looking for a highly organised, hands-on and trustworthy Receptionist / HR Administrator / Health & Safety Representative to join their team. This is a varied and multifaceted position that will suit someone who enjoys being involved in different aspects of a business. The successful candidate will provide direct administrative support to management, oversee HR administration for employees and take responsibility for health and safety compliance across the operation. Personal Assistant & Administration

• Manage diaries, appointments and travel arrangements.

• Screen and respond to telephone calls, correspondence and enquiries.

• Prepare, format and proofread letters, reports, contracts and business documents.

• Arrange meetings, prepare agendas, take minutes and follow up on action points.

• Maintain accurate electronic and paper filing systems.

• Liaise with suppliers, service providers, consultants and visitors.

• Assist with ordering office and administrative supplies and petty cash.

• Provide general administrative support to management.

HR Administration

• Maintain accurate and confidential employee records and personnel files.

• Assist with employment contracts, appointment letters, warnings and termination documentation.

• Coordinate employee onboarding, induction and safety orientation.

• Maintain attendance, leave and overtime records and liaise with payroll.

• Assist management with disciplinary and grievance procedures.

• Ensure compliance with applicable South African labour legislation and agricultural sector requirements.

• Coordinate training, skills development and Employment Equity reporting where applicable.

• Handle employee queries professionally, fairly and confidentially.

Health & Safety

• Act as the appointed Health & Safety Representative.

• Conduct regular workplace inspections and identify potential hazards.

• Maintain health and safety files, risk assessments and SOPs.

• Investigate and document incidents, accidents and near-misses.

• Assist with COIDA claims and incident reporting.

• Coordinate PPE requirements and health & safety training.

• Monitor compliance relating to machinery, tractors, chemicals and hazardous substances.

• Maintain fire, emergency evacuation and first-aid arrangements.

• Coordinate health & safety committee meetings and report findings to management.

Minimum Requirements

• Matric / Grade 12 – essential

• Minimum 5 years' experience in a Personal Assistant, Office Administration or HR Administration role.

• Previous exposure to an agricultural, farming or rural environment will be highly advantageous.

• Working knowledge of basic Health & Safety principles and South African labour legislation.

• Relevant qualification in HR, Office Administration or Occupational Health & Safety will be advantageous.

• Health & Safety Representative certification, or willingness to obtain this within the first three months.

• Valid driver's licence and own reliable transport.

• Fluent Afrikaans – essential.

• Proficient in Microsoft Word, Excel and Outlook.

• Must be comfortable working both in an office environment and outdoors/on-site.

• Must be willing to travel between farm sites and occasionally be available outside normal working hours for emergencies.

• Successful candidate will be required to undergo background and reference checks.

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for thepurpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business. Please note that only short-listed candidates will be contacted. Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.

Profile

The Ideal Candidate

• Highly organised with exceptional attention to detail.

• Discreet and able to handle confidential information.

• Professional, mature and trustworthy.

• A strong communicator who can interact comfortably at all levels.

• Practical, hands-on and willing to get involved.

• Calm and decisive when dealing with unexpected situations.

• Self-motivated and capable of working independently.

• Comfortable working with both management and employees.

• Adaptable and able to manage a varied workload with changing priorities.