Receptionist / Debtors Clerk
Job Placements · Boksburg
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Our client, an established organisation operating within the mining supply and industrial sector, is looking for a friendly, organised and numerically confident Receptionist / Debtors Clerk to join its team in Boksburg.
This is a junior, hands-on role combining reception and switchboard duties with debtors administration, quotations, invoicing, sales order processing, inventory booking and delivery documentation. The successful candidate must be comfortable working with figures, dealing with customers and keeping administrative records accurate and up to date. Key Responsibilities
Reception and Customer Service
Answer and direct incoming switchboard calls professionally.
Welcome and assist visitors, customers and suppliers.
Respond to general customer enquiries or direct them to the appropriate person.
Provide friendly, respectful and helpful service to people from different backgrounds.
Take accurate messages and ensure they reach the relevant person.
Quotations, Sales Orders and Invoicing
Prepare and issue customer quotations using Pastel.
Capture and process sales orders accurately.
Check product descriptions, quantities and pricing before processing documents.
Generate and send accurate customer invoices.
Ensure quotations, sales orders and invoices are correctly recorded and filed.
Assist with general sales and customer administration.
Debtors Administration
Maintain accurate customer and debtor records.
Compare customer records with ledger balances and identify discrepancies.
Assist with reconciling customer accounts.
Follow up internally on missing or incorrect information.
Maintain accurate supporting documentation for customer transactions.
Assist with general debtors-related administration as required.
Inventory and Delivery Administration
Capture and book inventory transactions accurately.
Assist with the administration of incoming and outgoing inventory.
Coordinate and monitor customer deliveries.
Maintain and file proof of delivery documents.
Follow up on outstanding PODs and delivery documentation.
Ensure sales orders, invoices and delivery documents correspond.
Keep delivery and inventory records complete and up to date.
General Administration
Maintain orderly electronic and manual filing systems.
Ensure documents and administrative records are f
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